Automated Supplier Invoice Chaser for Farms
Every Monday, WebRun opens QuickBooks to find supplier invoices due within seven days or already overdue, cross-checks any purchase orders against your Local Line receiving records, drafts a polite chaser email in Gmail for each unpaid invoice, and saves the drafts for your review.
How do I automatically draft chaser emails for overdue supplier invoices?
Every Monday, WebRun opens QuickBooks to find supplier invoices due within seven days or already overdue, cross-checks received deliveries in Local Line, and drafts a polite chaser email in Gmail for each one. Every draft waits for your review before any message is sent to a supplier.
- Overdue supplier invoices are caught every Monday before penalties accrue
- Chaser emails are drafted and personalized automatically, cutting admin time
- No payment or message is triggered without your review
Built for CSA farms · farm stand operators · farm bookkeepers · direct-to-consumer farms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.localline.coin a real browser with your saved login - no setup, no API keys. -
1
Local Line - cross-check received supplies against purchase orders
localline.co
WebRun opens Local Line to cross-check received supplies against purchase orders. - Open Local Line and check recent incoming supply orders or wholesale purchase records
- Note which deliveries were received this week and the expected invoice amounts
- Cross-reference with any discrepancies in quantity or quality that might affect payment
Done when Received supply records are captured for cross-referencing with QuickBooks invoices.
-
2
QuickBooks - find invoices due soon or already overdue
- Open QuickBooks and filter Accounts Payable to invoices due within 7 days or already overdue
- Capture supplier name, invoice number, amount, due date, and days overdue
- Skip invoices already disputed, on a payment plan, or flagged as on hold
Done when All actionable overdue or soon-due supplier invoices are listed with their details.
-
3
Gmail - draft a chaser email per overdue invoice
gmail.com
WebRun opens Gmail to draft a chaser email per overdue invoice. - Draft a polite, professional chaser email for each invoice naming the supplier, invoice number, amount, and due date
- Include a note if a delivery was received and matched so payment is not in dispute
- Save each email as a Gmail draft, never sending without your explicit review
Done when A chaser email draft is saved in Gmail for every actionable overdue invoice.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it pay or schedule payments automatically?
No. WebRun drafts follow-up emails only. No payment, bank transfer, or QuickBooks transaction is initiated without your explicit action.
What if I dispute an invoice or have already arranged payment?
You can flag those invoices as disputed or on hold in QuickBooks before the run, and WebRun will skip them automatically so no draft is created.
Can it also remind me when a large invoice is due more than seven days out?
Yes. During setup you can configure an early-warning threshold, for example 14 days for invoices above a certain amount, so larger payments are flagged with more lead time.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.