Automated Local Line CSA Share Renewal Drafts
A few weeks before your season closes, WebRun opens Local Line, identifies CSA members whose subscriptions are set to expire, logs them in a Google Sheet, drafts a personalized renewal invitation in Gmail for each one, and saves every email as a draft for your approval.
How do I automatically draft CSA share renewal emails before my season ends?
A few weeks before your CSA season closes, WebRun opens Local Line, finds every member with a subscription expiring in 30 days, logs them in Google Sheets, and drafts a personalized renewal invitation in Gmail for each one. Every email waits as a draft until you review and approve it.
- Every expiring CSA member gets a personalized renewal invitation before the deadline
- No renewal email is sent without your review
- Renewal tracking is logged automatically in Google Sheets each week
Built for CSA farms · farm subscription managers · direct-to-consumer farms · small farm owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.localline.coin a real browser with your saved login - no setup, no API keys. -
1
Local Line - find members with expiring subscriptions
localline.co
WebRun opens Local Line to find members with expiring subscriptions. - Open Local Line and navigate to Subscriptions or CSA management
- Filter to subscriptions expiring within the next 30 days
- Capture each member's name, email, share type, and expiry date
- Skip members who have already renewed or paused their subscription
Done when All members with subscriptions expiring in the next 30 days are listed.
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2
Google Sheets - log members due for renewal
google.com
WebRun opens Google Sheets to log members due for renewal. - Open the designated renewal tracking sheet
- Add a row for each expiring member with name, email, share type, expiry date, and status
- Mark any previously listed members whose status has changed since last run
Done when The renewal tracker sheet is updated with all currently expiring members.
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3
Gmail - draft a renewal invitation per member
gmail.com
WebRun opens Gmail to draft a renewal invitation per member. - Draft a warm renewal invitation for each member, naming their share type and renewal deadline
- Include a link to your Local Line storefront to re-subscribe
- Save each email as a Gmail draft, addressed and ready to send
- Never send any email without your explicit approval
Done when A renewal invitation draft exists in Gmail for every eligible expiring member.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal emails automatically?
No. Every renewal invitation is saved as a Gmail draft only. Nothing is sent to a member until you review and approve each email yourself.
What if a member renews after the draft was created?
On the next weekly run, WebRun checks Local Line again and skips anyone who has already renewed, so you will not send a duplicate invitation to a current member.
Can I customize the renewal offer or pricing in the email?
Yes. During setup you provide the renewal details, pricing, and any seasonal offer you want included, and WebRun incorporates them into every draft.
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