Automated Crane Parts Reorder Drafts
When an inspection flags wire rope or worn components for replacement in InspectAll, WebRun captures the part specs and quantities, checks them against your QuickBooks stock levels, drafts a purchase order for the shortfall, and drafts a supplier order email in Gmail, then leaves both unsent for your parts manager to approve.
How do I reorder crane replacement parts after an inspection?
When an inspection flags wire rope or worn parts in InspectAll, WebRun captures the specs and quantities, checks them against your QuickBooks stock, and drafts a purchase order for the shortfall plus a supplier order email in Gmail. It leaves both unsent for your parts manager to approve, so replacement parts are queued to order in minutes without anything being bought unapproved.
- Replacement parts are queued to order within minutes of an inspection
- Only genuinely short parts are ordered, checked against live stock
- No purchase order goes to a supplier without a human approval
Built for overhead crane service companies · parts managers · service coordinators · field-service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.inspectall.comin a real browser with your saved login - no setup, no API keys. -
1
InspectAll - read parts flagged for replacement
inspectall.com
WebRun opens InspectAll to read the wire rope and worn parts flagged for replacement. - Open the completed inspection in InspectAll for the crane asset
- Read each wire rope, sheave, hook, brake, or component flagged as worn or due for replacement
- Capture the part specification, rated capacity, and quantity needed for each
Done when Every part flagged for replacement is captured with its specification and quantity.
-
2
QuickBooks - draft the purchase order
- Check each flagged part against your on-hand stock in QuickBooks
- Draft a purchase order for the parts that are short, using your preferred supplier and pricing
- Total the order and note which crane and inspection drove each line
Done when A draft purchase order covering every short part exists in QuickBooks.
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3
Gmail - draft the supplier order
gmail.com
WebRun drafts the supplier parts order in Gmail and leaves it for review. - Draft an order email to the supplier listing the parts, specs, and quantities
- Attach or reference the QuickBooks purchase order number
- Leave the email unsent in drafts for your parts manager to review and send. Never order automatically
Done when A supplier order email is drafted and waiting in Gmail for a human to approve and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place the parts order without me?
No. WebRun drafts the purchase order in QuickBooks and the order email in Gmail, then leaves both unsent. Your parts manager reviews the specs, quantities, and pricing and sends the order. Nothing is purchased until a person approves it.
How does it know what to reorder?
It reads the wire rope and worn components InspectAll flagged for replacement on the inspection, then checks each against your on-hand stock in QuickBooks so it only drafts an order for what is actually short.
Does it use the right part specs?
Yes. It captures the part specification, rated capacity, and quantity from the inspection, so the draft order matches the exact wire rope or component the inspector called out, not a generic guess.
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