Automated Bookeo Low Enrollment Alerts
Every night, WebRun opens Bookeo, checks enrollment for every class scheduled in the next two weeks against its minimum headcount, logs any class running below minimum in Google Sheets, and alerts your admin team in Slack while there's still time to promote it or make the call to cancel.
How do I catch low-enrollment classes before I have to cancel them?
WebRun checks Bookeo every night, comparing current enrollment for each class in the next two weeks against the minimum headcount you've set. It logs every class running below minimum to Google Sheets and posts your admin team a ranked Slack alert with the soonest classes first, so a low-enrollment class gets time to be promoted or rescheduled instead of canceled at the last minute.
- At-risk classes get flagged up to two weeks out, not the morning of
- Admin sees a ranked list instead of checking every class manually
- No class gets canceled without enough lead time to try filling it first
Built for cooking schools · culinary instructors · recreational class programs · private cooking studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - check enrollment against each class's minimum headcount
bookeo.com
WebRun opens Bookeo to check enrollment against each class's minimum headcount. - Open Bookeo and list every class scheduled in the next two weeks
- Compare current enrollment to the minimum headcount set for each class
- Note how many days remain until the class date
Done when Every upcoming class has its enrollment checked against its minimum.
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2
Google Sheets - log every class running below minimum
google.com
WebRun opens Google Sheets to log every class running below minimum. - Log every class currently below its minimum headcount
- Track how the enrollment count changes night over night
Done when A running log shows which classes are trending toward cancellation.
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3
Slack - alert admin while there is still time to act
slack.com
WebRun opens Slack to alert admin while there is still time to act. - Post an alert naming the class, current enrollment, minimum needed, and days remaining
- Rank the alerts with the soonest class date first
Done when Admin has today's at-risk class list with enough lead time to act.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cancel the class or contact students on its own?
No. WebRun only flags the class as at-risk in Slack. Canceling, rescheduling, or contacting registered students always stays a decision your admin team makes.
How does it decide a class is at risk?
It compares current Bookeo enrollment to the minimum headcount you've set for that class type, so the threshold matches what you actually need to run it.
How early does it start warning me?
It checks every class in the next two weeks every night, so a class trending low gets flagged well before the date, not the morning of.
Related templates
Put this on autopilot.
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