Alert your waitlist the moment a class seat opens
Every hour, WebRun checks Bookeo for classes with a cancellation, finds the next name on the waitlist, drafts that student a seat-offer email in Gmail, and posts your front desk a Slack alert so the seat gets filled before the class starts.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I alert waitlisted students the moment a class seat opens?
WebRun watches your Bookeo classes every hour for a canceled seat, finds the next student on that class's waitlist, and drafts them a seat-offer email in Gmail with the time and a claim link. It then alerts your front desk in Slack with a direct link to the draft, so a real person sends it fast.
- Open seats get offered to the next student within the hour, not at day's end
- Front desk sees every seat-offer draft in one Slack alert
- No waitlisted student is skipped or offered a seat out of order
Built for cooking schools · culinary instructors · private chef studios · recreational cooking classes
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - find canceled seats and the next waitlisted student
bookeo.com How to Automate Bookeo
WebRun opens Bookeo to find canceled seats and the next waitlisted student. - Open Bookeo and check each class for a new cancellation
- Pull the waitlist for that class in booking order
- Note the next student in line and their contact details
Done when Every class with an open seat has its next waitlisted student identified.
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2
Gmail - draft a seat-offer email to that student
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a seat-offer email to that student. - Draft a short seat-offer email to that student with the class time and a claim link
- Leave the email as a draft. Never send it automatically
- Flag how long the offer should hold the seat
Done when A ready-to-send draft is waiting in Gmail for every open seat.
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3
Slack - alert the front desk to review and send it
slack.com How to Automate Slack
WebRun opens Slack to alert the front desk to review and send it. - Post an alert to the front desk channel naming the class and the student
- Link straight to the Gmail draft so staff can send it in one click
Done when Front desk has been notified and can send the offer within minutes.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the waitlisted student without me?
No. WebRun drafts the seat-offer email and leaves it in Gmail for your front desk to review and send. Nothing goes out on its own.
How does it decide who is next on the waitlist?
It reads Bookeo's waitlist in the order students joined it, so the person who has waited longest gets offered the seat first.
What happens if two seats open at once?
Each cancellation gets its own draft and its own Slack alert, so your front desk can work through them one at a time without mixing up students.
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