Automated Bookeo Instructor Conflict Alerts
Every morning, WebRun opens Bookeo, lists every class scheduled for the next two weeks with its assigned instructor, cross-checks that against the availability logged in Google Sheets, and posts your admin team a Telegram alert the moment two classes double-book the same chef.
How do I catch chef instructor scheduling conflicts before a class starts?
WebRun checks Bookeo's class calendar every morning against the instructor availability logged in Google Sheets, looking two weeks ahead for any chef assigned to overlapping classes or a day marked unavailable. When it finds one, it posts a Telegram alert naming the instructor and the conflicting classes, so your admin team can reassign before a chef shows up double-booked.
- Double-booked instructors get caught two weeks out, not the morning of
- Admin sees every conflict in one Telegram alert instead of cross-checking manually
- No class loses its chef to an overlapping booking
Built for cooking schools · culinary instructors · chef staffing coordinators · private cooking studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - list upcoming classes and assigned instructors
bookeo.com
WebRun opens Bookeo to list upcoming classes and assigned instructors. - Open Bookeo and list every class scheduled for the next two weeks
- Note the assigned instructor, date, and time for each
Done when Every upcoming class has its instructor assignment listed.
-
2
Google Sheets - cross-check against instructor availability
google.com
WebRun opens Google Sheets to cross-check against instructor availability. - Cross-check each assignment against the instructor availability sheet
- Flag any instructor assigned to two overlapping time slots
- Flag any class assigned to an instructor marked unavailable that day
Done when Every scheduling conflict for the next two weeks is identified.
-
3
Telegram - alert admin to any double-booking
telegram.org
WebRun opens Telegram to alert admin to any double-booking. - Post an alert naming the instructor, the two conflicting classes, and the dates
- Send it to the admin group as soon as a conflict is found
Done when Admin has been alerted to every conflict with enough lead time to reassign.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it reassign the instructor automatically?
No. WebRun only flags the conflict in Telegram. Reassigning a chef or moving a class is still your admin team's call.
How far ahead does it check for conflicts?
It scans the next two weeks of Bookeo's calendar every morning, so a new booking that creates a conflict gets caught the next day, not the week of.
Where does the availability data come from?
From the Google Sheet your team keeps updated with each instructor's days off and blocked times. WebRun only reads it, it never edits your availability sheet.
Related templates
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