Automated Bookeo Allergy and Dietary Flags
The day before each class, WebRun opens Bookeo, reads the allergy and dietary notes attached to every booking, logs each flagged student against the class in Google Sheets, and posts the kitchen team a Slack summary so substitutions are ready before students arrive.
How do I flag student allergies to the kitchen before each cooking class?
WebRun reads the allergy and dietary notes attached to every Bookeo booking the day before each class, logs each flagged student against their class in Google Sheets, and posts the kitchen team a Slack summary naming every restriction. Bookings with no note get flagged as unconfirmed rather than assumed safe, so substitutions are ready before a single student walks in.
- Kitchen staff see every allergy flag the day before class, not at check-in
- Bookings with no allergy note get double checked instead of assumed safe
- Allergy details stay internal to the kitchen team, never sent externally
Built for cooking schools · culinary instructors · private chef studios · kitchen managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - read allergy and dietary notes on each booking
bookeo.com
WebRun opens Bookeo to read allergy and dietary notes on each booking. - Open tomorrow's classes in Bookeo
- Read the notes or custom fields on each booking for allergies and dietary restrictions
- Flag bookings with no note as unconfirmed rather than assuming none
Done when Every booking for tomorrow's classes has been checked for allergy or dietary notes.
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2
Google Sheets - log flagged students against their class
google.com
WebRun opens Google Sheets to log flagged students against their class. - Log each flagged student against their class, time, and specific restriction
- Keep the log scoped to internal kitchen use only
Done when A per-class allergy and dietary log exists for tomorrow's classes.
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3
Slack - summarize the flags for the kitchen team
slack.com
WebRun opens Slack to summarize the flags for the kitchen team. - Post a summary to the kitchen prep channel naming each class and its flags
- Call out any class with no allergy notes on file so staff double check at check-in
Done when The kitchen team has tomorrow's allergy and dietary summary before prep starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Who can see the allergy information it flags?
Only your internal kitchen team through the private Slack channel and Google Sheet you control. WebRun never sends allergy or dietary details outside your workspace.
What if a booking has no allergy note at all?
It's flagged as unconfirmed rather than assumed safe, so staff know to double check with that student at check-in instead of guessing.
Can it substitute ingredients automatically?
No. WebRun only surfaces the flags. Choosing and prepping a substitute ingredient stays a decision for your chef.
Related templates
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