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Automated Chargeback Recovery Reconciliation

Every Monday, WebRun reads the disputes Chargeflow marks as won, finds the matching reversal or credit in your Stripe payouts, drafts a reconciliation entry in QuickBooks for each, and flags any recovered dispute with no deposit so you can chase what never actually paid.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 Chargeflow list won disputes
2 Stripe match the payout reversal
3 QuickBooks draft the reconciliation
In short

How do I reconcile recovered chargebacks against my payouts?

WebRun reconciles your recovered chargebacks every Monday. It reads the disputes Chargeflow marks as won, matches each to its reversal in your Stripe payouts, drafts a QuickBooks entry for your bookkeeper to approve, and flags any win with no deposit, so reported recoveries are confirmed against money that truly landed.

  • Every reported win is confirmed against a real deposit
  • Unpaid recoveries are surfaced to chase, not assumed paid
  • Reconciliation entries are drafted for a human to approve

Built for ecommerce merchants · finance teams · bookkeepers · controllers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.chargeflow.io in a real browser with your saved login - no setup, no API keys.

  2. 1
    Chargeflow - list won disputes
    chargeflow.io
    WebRun in Chargeflow: list won disputes
    WebRun opens Chargeflow to list the won disputes.
    • Open Chargeflow and list disputes resolved in your favor since the last run
    • Capture the case, amount recovered, and resolution date for each
    • Note the expected reversal or credit for each win

    Done when Every recent dispute win is listed with the amount it should return.

  3. 2
    Stripe - match the payout reversal
    stripe.com
    WebRun in Stripe: match the payout reversal
    WebRun opens Stripe to match the payout reversal.
    • Open Stripe payouts and find the dispute reversal or credit for each win
    • Match it by amount, case, and date to the reported recovery
    • Mark any win with no matching deposit as unpaid

    Done when Each dispute win is matched to a payout line or marked unpaid.

  4. 3
    QuickBooks - draft the reconciliation
    • Draft a reconciliation entry in QuickBooks for each matched recovery
    • Tie the deposit to the original chargeback and its case
    • Leave the entries unposted for your bookkeeper to review, and list any unpaid wins to chase

    Done when Draft entries are ready for review and every unpaid win is flagged.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.chargeflow.io
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Reconciliation · QuickBooks
OutputWhat each run produces - A weekly reconciliation: each won dispute matched to its Stripe deposit, draft QuickBooks entries, and a list of unpaid wins.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Does it post entries to our books automatically?

No. WebRun drafts each reconciliation entry in QuickBooks and leaves it unposted for your bookkeeper to review and approve, so nothing hits the ledger without a person confirming the match first.

What if a won dispute never got deposited?

WebRun flags it as unpaid in the weekly list. A win Chargeflow reports should return as a Stripe reversal, so any recovery with no matching deposit is surfaced for you to chase rather than assumed paid.

How does it match a recovery to a deposit?

By amount, case reference, and date. WebRun ties each Chargeflow win to the corresponding reversal or credit line in your Stripe payouts, so the reconciliation reflects money that actually landed.

Keep going

Related templates

Automated Chargeback Intake Alerts
Every few hours, WebRun checks Chargeflow and Stripe for new chargebacks, opens a case for each with the amount and reason code, and posts your team a short Slack list of what just came in.
Chargeflow›Stripe›Slack
Automated Chargeback Evidence Collection
For each open chargeback, WebRun pulls the matching Shopify order, tracking, and delivery proof into an evidence sheet so your rebuttals are ready to build.
Chargeflow›Shopify›Google Sheets
Automated Chargeback Deadline Tracking
Every morning, WebRun reads each open dispute's response-by date in Chargeflow, adds it to your calendar, and warns you in Slack about any deadline coming up in the next two days.
Chargeflow›Google Calendar›Slack

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