Automated athenahealth Cardiology Claim Denial Worklist
Every morning, WebRun opens athenahealth, pulls all newly denied cardiology claims from the prior business day, groups them by denial reason code and payer, calculates days remaining before timely filing deadline, logs a prioritized worklist in Airtable, and posts a summary alert to the billing team in Slack.
How do I automatically track and work cardiology claim denials from athenahealth?
Every morning, WebRun opens athenahealth, pulls all cardiology claims denied in the prior business day, groups them by denial reason code and payer, calculates days remaining before timely filing deadlines, logs a prioritized rework list in Airtable, and posts a denial count and dollar value summary to the billing team in Slack.
- Every new denial is surfaced within 24 hours, well before timely filing windows close
- Billing team starts each day with a grouped, deadline-ranked rework list in Airtable
- Top denial codes are visible in Slack for root-cause action
Built for cardiology billing teams · revenue cycle managers · cardiology practice administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.athenahealth.comin a real browser with your saved login - no setup, no API keys. -
1
athenahealth - pull newly denied cardiology claims
athenahealth.com
WebRun opens athenahealth to pull newly denied cardiology claims. - Open athenahealth and navigate to the claims denial management or billing worklist
- Filter for cardiology department claims denied in the last business day
- Capture denial reason code, payer name, claim amount, date of service, and date denied
- Calculate days remaining before each claim's timely filing window closes
Done when All newly denied cardiology claims are listed with denial code, payer, amount, and deadline.
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2
Airtable - log the denial worklist by reason and payer
airtable.com
WebRun opens Airtable to log the denial worklist by reason and payer. - Open the Cardiology Claim Denial Worklist base in Airtable
- Add a new record for each denied claim with denial code, payer, amount, days to deadline, and status
- Group records by denial reason code for batch rework efficiency
Done when Airtable reflects all newly denied claims grouped by denial code and payer.
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3
Slack - alert the billing team
slack.com
WebRun opens Slack to alert the billing team. - Post a daily denial summary to the cardiology billing Slack channel
- Include total denial count, total dollar value, and top 3 denial reason codes
- Flag any claims with fewer than 10 days to timely filing deadline as urgent
- Include a link to the Airtable worklist
Done when The billing team has a Slack alert with denial totals and a link to the Airtable worklist.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it resubmit denied claims automatically?
No. WebRun identifies and surfaces the denials for your billing team to rework and resubmit. All claim corrections and resubmissions are performed by staff, keeping human judgment in the loop for every rework decision.
Which denial types does it track?
Any claim denial logged in athenahealth for the cardiology department, including prior authorization missing, medical necessity, coding errors, duplicate claims, and eligibility-related denials. The Airtable worklist groups them by reason code for batch processing.
How does it handle claims already in rework?
WebRun pulls newly denied claims from the prior business day each morning. Claims already in the Airtable worklist are not duplicated; their status can be updated by billing staff directly in Airtable as rework progresses.
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