Automated Camp Health Form Collection
Every morning, WebRun opens CampMinder, finds enrolled campers whose health history, immunization records, or medical consent forms are missing or expired, drafts reminder emails to the families, and posts your health director a Slack list sorted by session start date.
How do I automatically chase missing camper health forms?
WebRun opens CampMinder each morning, identifies enrolled campers whose health or medical forms are missing, and drafts a reminder email for each family in Gmail. It then posts your health director a Slack list sorted by session start date so the most urgent cases are handled first. No email reaches a parent without staff sign-off.
- Every camper arriving at camp has a complete health file on record
- Health director sees a priority list each morning without manual report-pulling
- Families receive timely reminders rather than last-minute scrambles before arrival
Built for camp health directors · camp nurses · summer camp administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.campminder.comin a real browser with your saved login - no setup, no API keys. -
1
CampMinder - find incomplete health forms
campminder.com
WebRun opens CampMinder to find incomplete health forms. - Open CampMinder and go to the Health Center module, then filter for enrolled campers with missing or incomplete health history forms
- Identify campers whose immunization records, physician forms, or medical consent documents have not been received
- Sort the list by session start date so campers arriving soonest appear first
Done when Every enrolled camper with an incomplete health file is listed with their session start date and the specific missing items.
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2
Gmail - draft medical form reminders
gmail.com
WebRun opens Gmail to draft medical form reminders. - Draft a reminder email to each family naming the specific missing documents and linking to the CampMinder health form portal
- Adjust urgency language based on how close the session start date is (gentle nudge at 30 days, firm reminder at 14 days)
- Save all emails as Gmail drafts for your health director to review before sending. Do not send automatically
Done when A draft reminder email is ready in Gmail for every family with outstanding health documents.
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3
Slack - alert health director with priority list
slack.com
WebRun opens Slack to alert health director with priority list. - Post a prioritized list to your health director's Slack channel, sorted by days until session start
- Flag any camper whose session starts within 14 days as urgent
- Note the count of Gmail drafts ready for review
Done when Your health director has today's outstanding-forms list in Slack with urgency flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email parents without staff approval?
No. Every reminder is saved as a Gmail draft first. Your health director reviews the list in Slack and sends only the emails they approve. Nothing goes to a parent automatically.
Which forms does it check for?
It checks CampMinder for all health-center documents: health history forms, immunization records, physician forms, and medical consent documents. Any item marked missing or not received is flagged.
What happens once a family submits their forms?
WebRun reads live data from CampMinder on every run, so any camper whose forms are now complete is dropped from the chase list automatically the next morning.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.