Automated Camp Tuition Balance Reminders
Every Monday, WebRun opens CampBrain, finds families with an outstanding tuition balance due within the next 30 days, drafts a polite payment reminder for each, and posts your business office a Slack digest showing amounts owed and due dates.
How do I automatically send tuition balance reminders to camp families?
WebRun opens CampBrain every Monday, finds families with tuition balances due in the next 30 days, and drafts a polite payment reminder in Gmail for each one. It then posts your business office a Slack digest sorted by urgency so staff can review the drafts and send them the same morning. No email reaches a family without approval.
- Outstanding balances are followed up every week before they become overdue
- Business office opens Monday to a ready-to-send Slack list and Gmail drafts
- Families who paid are automatically removed from the chase list
Built for camp business managers · camp registrars · summer camp directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.campbrain.comin a real browser with your saved login - no setup, no API keys. -
1
CampBrain - find outstanding balances
campbrain.com
WebRun opens CampBrain to find outstanding balances. - Open CampBrain and navigate to the Business Office section, then filter for accounts with a balance due in the next 30 days
- Capture the family name, camper, session, balance amount, and due date for each account
- Flag accounts that are already past due separately from upcoming balances
Done when Every family with an outstanding or upcoming balance is listed with amount, due date, and session.
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2
Gmail - draft payment reminders for review
gmail.com
WebRun opens Gmail to draft payment reminders for review. - Draft a polite, on-brand reminder email for each family with the balance amount, due date, and a link to pay online
- Use softer language for first-time reminders and firmer language for accounts already past due
- Save all emails as Gmail drafts for your business office to review. Do not send any email without approval
Done when A draft reminder email is ready in Gmail for every family with an outstanding balance.
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3
Slack - post weekly balance digest
slack.com
WebRun opens Slack to post weekly balance digest. - Post a weekly digest to your business-office Slack channel listing families, balances, and due dates
- Sort by due date, with past-due accounts flagged at the top
- Include a count of how many Gmail drafts are ready to review
Done when Your business office has this week's balance list in Slack with draft emails ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families without someone reviewing the drafts?
No. Every payment reminder is saved as a Gmail draft. Your business office reviews the Slack list and sends only the emails they approve. No financial communication goes out automatically.
Does it handle payment plans differently from lump-sum balances?
It reads the balance and due date directly from CampBrain, so payment-plan installments are treated the same as any other amount due. The draft language reflects the specific amount and date on the account.
What if a family pays before the email is sent?
WebRun reads live balances from CampBrain on every Monday run, so any family who has paid is removed from the list before drafts are generated.
Related templates
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