Automated Camper Emergency Contact Verification
Every morning, WebRun opens Sawyer, finds enrolled campers whose emergency contact records are incomplete or missing required fields, drafts a verification request to the family, and notifies your registrar in Slack with a list of outstanding contacts to resolve.
How do I automatically verify camper emergency contacts before camp starts?
WebRun opens Sawyer every morning and checks enrolled camper profiles for missing or incomplete emergency contact details. It drafts a friendly verification request email for each family in Gmail and posts your registrar a Slack list sorted by session start date, so every camper has verified emergency contacts on file before their session begins. No email goes out without staff approval.
- Every camper has verified emergency contacts on file before their session starts
- Registrar sees a priority-sorted list each morning without manual data checking
- Families who update their details are automatically cleared from the next day's list
Built for camp registrars · camp directors · youth program safety coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - find campers with incomplete emergency contacts
hisawyer.com
WebRun opens Sawyer to find campers with incomplete emergency contacts. - Open Sawyer and review enrolled camper profiles for the current and upcoming sessions
- Flag any camper profile missing a second emergency contact, a phone number, or a relationship designation
- Sort the list by session start date so the most urgent cases appear first
Done when Every enrolled camper with an incomplete emergency contact record is listed with the specific missing fields.
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2
Gmail - draft verification request emails
gmail.com
WebRun opens Gmail to draft verification request emails. - Draft a friendly verification request email to each family identifying their camper by name and listing exactly which contact fields need to be filled in
- Include a direct link back to their Sawyer profile so they can update the information in one step
- Save every email as a Gmail draft for your registrar to review before sending. Do not send without approval
Done when A draft verification request is ready in Gmail for every family with an incomplete emergency contact record.
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3
Slack - alert registrar with outstanding list
slack.com
WebRun opens Slack to alert registrar with outstanding list. - Post a Slack alert to your registrar listing each camper with outstanding emergency contact information and their session start date
- Flag campers whose session starts within seven days as urgent
- Note how many Gmail drafts are ready for review
Done when Registrar has today's incomplete emergency contact list in Slack and draft emails ready in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact families without staff approval?
No. Every verification request is saved as a Gmail draft. Your registrar reviews the Slack list and sends only the emails they approve. No message reaches a family without human sign-off.
What counts as an incomplete emergency contact record?
WebRun flags any camper profile missing a second emergency contact, a reachable phone number, or a relationship designation. You can adjust these criteria by updating the fields WebRun checks in Sawyer.
What happens once a family updates their contact details?
WebRun reads live profile data from Sawyer each morning. Any camper whose emergency contact record is now complete is automatically removed from the next day's chase list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.