Automated TazWorks Applicant Info Reminders
Every morning, WebRun opens TazWorks, finds orders stuck because the applicant hasn't provided required information, and drafts a reminder email naming exactly what's missing, so your team can send it with one click instead of writing it from scratch.
How do I remind applicants to provide missing background check information?
WebRun checks TazWorks every morning for orders stalled because the applicant has not provided required information, then drafts a reminder email naming exactly what's missing for each one. Every draft sits unsent in Gmail for your team's review, sorted by who has been waiting longest, so no order stalls silently for days on end.
- Stalled orders get a same-day reminder instead of sitting untouched
- Every reminder names the exact missing item, not a generic nudge
- Applicants who already responded drop off the list automatically
Built for CRA operations teams · screening coordinators · background screening companies · HR onboarding teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.tazworks.comin a real browser with your saved login - no setup, no API keys. -
1
TazWorks - find orders missing applicant info
tazworks.com
WebRun opens TazWorks to find orders missing applicant info. - Open TazWorks and filter orders stuck in an incomplete or pending-applicant status
- Read exactly what's missing for each: a signature, an alias, a prior address, an SSN digit
- Note how many days the order has been waiting on the applicant
Done when Every order stalled on applicant information is listed with what's missing.
-
2
Gmail - draft the reminder email
gmail.com
WebRun opens Gmail to draft the reminder email. - Draft a short, clear reminder to the applicant naming exactly what's needed
- Leave every reminder as a draft for your team to review and send
- Skip any applicant already reminded in the last 2 days
Done when A ready-to-send draft reminder exists for every stalled order, unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email applicants without approval?
No. Every reminder is left as an unsent Gmail draft. Your team reviews and sends each one, nothing goes out automatically.
How does it know what information is missing?
It reads the specific hold reason TazWorks records for each order, so the draft names the exact item needed instead of a generic nudge.
What if the applicant already responded?
It checks live status each run, so once TazWorks shows the missing information received, that order drops off the list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.