Automated Auto Transport Invoice Chaser
Every Monday, WebRun opens Super Dispatch to find delivered loads with outstanding invoices, cross-checks balances in QuickBooks, and drafts a polite payment reminder in Gmail for each overdue shipper, ready for your review before anything is sent.
How do I automatically chase unpaid freight invoices from shippers in auto transport?
WebRun scans Super Dispatch every Monday for delivered loads with outstanding invoices, verifies each overdue balance in QuickBooks, groups invoices by shipper, and drafts a polite payment reminder in Gmail for your review. No reminder reaches a shipper without your approval, protecting your customer relationships while keeping cash flow on track.
- Every overdue invoice is chased weekly without manual follow-up
- Shippers with balances over 60 days are flagged for escalation
- No payment reminder goes out without human review
Built for auto transport carriers · car hauling companies · vehicle shipping billing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
carrier.superdispatch.com/tms/loadsin a real browser with your saved login - no setup, no API keys. -
1
Super Dispatch - find delivered loads with unpaid invoices
superdispatch.com
WebRun opens Super Dispatch to find delivered loads with unpaid invoices. - Open Super Dispatch and filter to loads with status Delivered and payment not marked received
- Note the shipper name, invoice number, amount, and delivery date for each unpaid load
- Group loads by shipper to consolidate multiple invoices into one reminder per shipper
Done when Every delivered load with an outstanding invoice is listed and grouped by shipper.
-
2
QuickBooks - verify outstanding balance and days overdue
- Open QuickBooks and look up the outstanding balance for each shipper
- Confirm the days overdue and check whether any partial payment has been made
- Flag any balance over 60 days as high priority
Done when Each shipper's total outstanding balance and overdue status is confirmed in QuickBooks.
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3
Gmail - draft payment reminder for review
gmail.com
WebRun opens Gmail to draft payment reminder for review. - Draft a polite, professional payment reminder for each shipper listing the invoice numbers and total owed
- Add a note for high-priority balances over 60 days so you can escalate or personalise the message
- Leave all drafts unsent for your review
Done when A ready-to-review Gmail draft exists for each shipper with an overdue balance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to shippers without my approval?
No. Every reminder is saved as a Gmail draft. You review, adjust the tone or amount if needed, and hit send yourself. Nothing reaches a shipper without your sign-off.
How does it handle a shipper with multiple unpaid invoices?
It groups all outstanding invoices for the same shipper into a single consolidated draft, listing each invoice number and amount so you send one clear reminder rather than multiple individual emails.
What if a shipper paid between runs?
It cross-checks QuickBooks balances each Monday, so any shipper who has paid in full is removed from the chase list automatically on the next run.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.