Stay ahead of carrier insurance certificate expirations
Every Monday, WebRun opens Super Dispatch, checks the Certificate of Insurance expiry date for each active carrier, flags any COI expiring within 30 days, logs those carriers in Google Sheets, and drafts a renewal reminder in Gmail for your review before anything is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track carrier insurance certificate expiry in auto transport?
WebRun checks every active carrier's Certificate of Insurance expiry date in Super Dispatch each Monday, flags anyone expiring within 30 days, logs them in Google Sheets with days remaining, and drafts a renewal reminder in Gmail for your review, so no carrier goes uninsured on your network.
- No active carrier on your network operates with a lapsed COI
- Renewal reminders are drafted and ready each Monday morning
- Critical expirations within 7 days are highlighted automatically
Built for auto transport brokers · vehicle shipping companies · fleet compliance managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
carrier.superdispatch.com/tms/loadsin a real browser with your saved login - no setup, no API keys. -
1
Super Dispatch - check COI expiry dates on active carriers
superdispatch.com How to Automate Super Dispatch
WebRun opens Super Dispatch to check COI expiry dates on active carriers. - Open Super Dispatch and navigate to the carrier management section
- Review the Certificate of Insurance expiry date for each active carrier
- Flag any carrier whose COI expires within the next 30 days
Done when Every active carrier with a COI expiring in 30 days or fewer is identified.
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2
Google Sheets - log carriers nearing expiry
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log carriers nearing expiry. - Open the carrier compliance tracking sheet
- Append or update a row for each flagged carrier: carrier name, MC number, COI expiry date, and days remaining
- Highlight rows expiring within 7 days in red so the most urgent cases stand out
Done when The compliance sheet has a current row for every carrier at risk of lapse.
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3
Gmail - draft renewal reminder for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminder for review. - Draft a short renewal reminder for each flagged carrier, noting the expiry date and what documents to resubmit
- Leave every draft unsent so you can review and personalise before sending
Done when A ready-to-review Gmail draft exists for each carrier needing a COI renewal reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the carrier directly without my approval?
No. Every renewal reminder is drafted in Gmail and left unsent. You review the draft and decide whether to send, edit, or skip before anything reaches the carrier.
How far in advance does it flag expiring certificates?
It flags any COI expiring within 30 days by default, with critical highlighting for those within 7 days. You can adjust the threshold when setting up the workflow.
What if a carrier uploads a new COI after being flagged?
It reads live carrier data in Super Dispatch each Monday, so a carrier with an updated COI will no longer appear on the expiry list on the next run.
Related templates
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