Chase unpaid vet bills without the awkwardness
Every Monday, WebRun opens Covetrus, finds client invoices past their due date, drafts a polite payment reminder for each owner with the balance and visit, leaves every draft unsent for the practice manager, and posts a Slack list of who is still outstanding.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase overdue veterinary invoices automatically?
Every Monday, WebRun opens Covetrus, reviews outstanding invoices, and finds client bills past their due date. It drafts a polite reminder to each owner in Gmail with the pet's name, balance, and visit, leaves the drafts unsent for the practice manager, and posts a Slack list of who still owes, ranked by oldest balance.
- Past-due balances surface every Monday instead of aging quietly
- Each reminder is drafted and ready, so the manager just reviews and sends
- Receivables get chased consistently without the awkward phone calls
Built for veterinary clinics · animal hospitals · vet practice managers · practice billing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.covetrus.comin a real browser with your saved login - no setup, no API keys. -
1
Covetrus - find past-due invoices
covetrus.com
WebRun opens Covetrus to find past-due client invoices. - Open Covetrus and go to the accounts receivable or outstanding invoices view
- Filter to client invoices past their due date
- Capture the owner, patient, balance, original visit, and days overdue
Done when Every past-due client invoice has been listed with its balance and age.
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2
Gmail - draft payment reminders
gmail.com How to Automate Gmail
WebRun drafts a payment reminder for each owner and leaves it unsent. - Draft a polite reminder to each owner with the pet's name, the balance, and the visit it covers
- Offer a clear way to pay or call with questions
- Save each message as a draft and leave it unsent for the practice manager to review
Done when A payment reminder draft is ready in Gmail for every past-due invoice.
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3
Slack - report who still owes
slack.com How to Automate Slack
WebRun posts the week's outstanding-balance list to Slack. - Post a short list of owners still outstanding with their balances
- Sort so the oldest and largest balances sit at the top
- Note that reminder drafts are waiting in Gmail for review
Done when The practice manager has this week's outstanding-balance list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about money on its own?
No. WebRun drafts every payment reminder in Gmail and leaves it unsent. The practice manager reviews each balance and message before sending, so no owner is chased without a person approving it first.
How does it know who is overdue?
It reads the outstanding invoices view in Covetrus each Monday and flags client invoices past their due date, capturing the owner, balance, and days overdue. Anyone who has paid is dropped automatically.
Will the reminder feel harsh?
No. Each draft is polite and clear: it names the pet, states the balance and the visit it covers, and offers an easy way to pay or call. Share a sample and WebRun matches your tone.
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