AdvancedMD Automated Cystoscopy Prep Reminders
Every morning, WebRun opens AdvancedMD, finds urology patients scheduled for a cystoscopy in the next two days, drafts a pre-procedure preparation reminder for each one, and queues the drafts for staff to review and approve before sending through the patient portal.
How do I automatically prepare urology patients for upcoming cystoscopy appointments?
WebRun checks AdvancedMD every morning for cystoscopy appointments in the next 48 hours and drafts a preparation reminder for each patient who has not yet received one. The drafts are staged in AdvancedMD for staff to review and approve before sending, and a Slack alert tells staff how many are waiting so no patient arrives unprepared.
- Every cystoscopy patient gets a preparation reminder at least 24 hours before their appointment
- Staff approve reminders in minutes rather than drafting them from scratch each day
- Patients arrive properly prepared, reducing procedure delays and rescheduling
Built for urology practices · urology nurses · urology medical assistants · urology schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - find upcoming cystoscopy appointments and draft prep reminders
advancedmd.com
WebRun opens AdvancedMD to find upcoming cystoscopy appointments and draft prep reminders. - Open AdvancedMD and filter the schedule for cystoscopy procedure appointments in the next 48 hours
- Capture patient name, appointment time, provider, and whether a prep reminder has already been sent
- Draft a cystoscopy preparation message for each patient who has not yet received one, covering hydration, antibiotic instructions, and what to bring
- Stage each draft in the AdvancedMD outbox or patient portal message queue for staff review. Do not send without approval
Done when Every cystoscopy patient scheduled in the next 48 hours has a draft prep reminder awaiting staff approval.
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2
Slack - alert staff that prep reminders are staged for review
slack.com
WebRun opens Slack to alert staff that prep reminders are staged for review. - Post a brief Slack notification to the urology staff channel with the count of prep reminder drafts awaiting review
- List the appointment times and providers so staff can prioritize review order
Done when Staff see a Slack alert with the count and schedule of pending cystoscopy prep reminder drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send prep reminders directly to patients without staff review?
No. All preparation reminders are drafted and staged for staff approval before anything is sent to a patient. WebRun never contacts patients autonomously, and no PHI leaves your system without a human approving the message first.
What does the prep reminder say?
It covers standard cystoscopy preparation: hydration guidance, any antibiotic prescription timing, what identification and insurance to bring, and where to check in. Staff can edit the draft before approving.
What if a patient already received prep instructions at booking?
WebRun checks whether a prep communication is already on file in AdvancedMD for each patient and skips anyone who has already been messaged, so patients are not contacted twice.
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