Automated Translation Quote Follow-Up
Every morning, WebRun opens Plunet, finds quotes that were sent more than two days ago and are still pending, drafts a polite follow-up email for each prospect in Gmail, and posts a summary to your sales channel in Slack so no open quote goes cold.
How do I automatically follow up on unanswered translation quotes?
WebRun opens Plunet every morning, finds translation quotes sent more than 48 hours ago with no client response, and drafts a personalized follow-up email for each prospect in Gmail. It then posts a summary to Slack so your sales team can review, approve, and send every follow-up before the quote goes cold.
- No open quote goes cold without a timely follow-up
- Drafts are personalized with the client name and quote reference automatically
- Sales team sends every follow-up from a reviewed, ready-to-go Gmail draft
Built for translation agencies · language service providers · LSP sales teams · localization agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.plunet.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Plunet - find pending quotes past follow-up window
plunet.com
WebRun opens Plunet to find pending quotes past follow-up window. - Open Plunet and filter quotes to Sent status
- Identify quotes sent more than 48 hours ago with no client response
- Capture the client name, contact email, quote reference, language pair, and quoted amount for each
Done when Every pending quote older than 48 hours has been listed with its client and quote details.
-
2
Gmail - draft follow-up email for each prospect
gmail.com
WebRun opens Gmail to draft follow-up email for each prospect. - Draft a short, personalized follow-up email for each pending quote using the client name and quote reference
- Keep the tone friendly and professional, referencing the original quote details
- Save each email as a draft in Gmail - do not send
Done when A draft follow-up email exists in Gmail for every pending quote, unsent and ready for review.
-
3
Slack - notify sales team of drafts waiting for review
slack.com
WebRun opens Slack to notify sales team of drafts waiting for review. - Post a summary to the sales channel listing which quotes have drafts ready
- Include the client name, quote reference, language pair, and quoted amount for each
- Remind the team to review and send the drafts before end of day
Done when The sales team has a Slack summary of all draft follow-ups waiting for their review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails without my approval?
No. WebRun saves every follow-up as a Gmail draft only. A human reviews and sends each one, so no client receives an email without your sign-off.
How long does it wait before drafting a follow-up?
By default it flags quotes with no response after 48 hours. You can adjust this window to 24, 72, or any number of hours to match your sales process.
What happens to quotes that have already been accepted or declined?
It reads the live status from Plunet each morning, so any quote marked Accepted, Rejected, or Cancelled is skipped and no follow-up is drafted.
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