Respond to new translation leads within minutes, not hours
The moment a new translation enquiry arrives in Gmail, WebRun reads the request, drafts a personalized acknowledgement email for the prospect that confirms receipt and sets a response timeline, creates a new quote request in Plunet, and pings your sales team in Slack with the lead details so someone can follow up immediately.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - detect new translation enquiry
gmail.com How to Automate Gmail
WebRun opens Gmail to detect new translation enquiry. - Monitor the sales inbox for new emails matching translation enquiry signals such as language pair, word count, or file type mentions
- Extract the prospect name, contact email, requested language pair, deadline, and any file details from the email
- Draft a personalized acknowledgement email confirming receipt and stating a response timeline - do not send
Done when A draft acknowledgement email exists in Gmail for the prospect and the lead details have been captured.
-
2
Plunet - create quote request record
plunet.com How to Automate Plunet
WebRun opens Plunet to create quote request record. - Open Plunet and create a new quote request using the prospect name, language pair, and deadline from the enquiry
- Attach a note summarizing the enquiry details and the source of the lead
- Assign the quote to the appropriate sales representative based on language pair or client region
Done when A new quote request is created in Plunet and assigned to the right sales rep.
-
3
Slack - alert sales team with lead details
slack.com How to Automate Slack
WebRun opens Slack to alert sales team with lead details. - Post an instant lead alert to the sales channel with the prospect name, language pair, deadline, and enquiry summary
- Tag the assigned sales representative and link to the new Plunet quote
- Remind the team that the acknowledgement draft is ready in Gmail and needs to be sent promptly
Done when The sales team has an instant Slack alert with the lead details and a ready-to-send acknowledgement draft in Gmail.
How do I automatically respond to new translation enquiries as soon as they arrive?
WebRun monitors your Gmail inbox for new translation enquiries and, within minutes, drafts a personalized acknowledgement email for the prospect, creates a quote request in Plunet, and sends an instant lead alert to your sales team in Slack. No enquiry waits hours for a first response while your team is busy on other projects.
- Every new enquiry gets a drafted acknowledgement within minutes of arrival
- Sales team is alerted in Slack with the lead details before they even open email
- A Plunet quote record is created automatically so no lead falls through the cracks
Built for translation agencies · language service providers · LSP sales teams · localization agencies
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the prospect automatically?
No. WebRun drafts the acknowledgement email in Gmail but does not send it. A sales team member reviews and sends each reply, so every prospect hears from a real person.
How does it know an incoming email is a translation enquiry?
It looks for signals in the email subject and body such as language pair mentions, file extension references, and word count requests. You can tune the matching rules to match your typical enquiry format.
What if the same prospect sends multiple enquiries?
It creates a new Plunet quote for each distinct enquiry. If the same email address appears multiple times, the sales rep is alerted in Slack so they can consolidate the contact before responding.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.