Automated CoreCampus Tuition Past-Due Alerts
Every Monday, WebRun opens CoreCampus, finds every tuition installment plan with a payment past its due date, cross-checks whether the payment actually landed in QuickBooks, and posts the business office a past-due list sorted by how many days overdue.
How do I track past-due tuition installments without chasing payments that already posted?
WebRun checks CoreCampus every Monday for tuition installments past their due date, then cross-checks QuickBooks to confirm the payment genuinely never landed before including it. It posts the business office a verified past-due list in Slack sorted by days overdue, so staff chase real gaps instead of chasing a payment that already posted but hasn't synced yet.
- Staff chase real past-due balances instead of payments still syncing
- The business office starts Monday with a verified, sorted past-due list
- Students nearing a financial hold get flagged before the deadline hits
Built for business office staff · trade school bursars · career college billing teams · proprietary school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - find past-due installments
corecampus.com
WebRun opens CoreCampus to find past-due installments. - Open CoreCampus and filter tuition installment plans to Past Due
- Capture the student, amount, and days overdue for each
- Note their program and expected graduation date
Done when Every past-due installment is listed with its amount and days overdue.
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2
QuickBooks - verify the payment never landed
- Look up each student's account in QuickBooks
- Confirm the installment payment was never received or posted
- Drop anyone whose payment simply hasn't been recorded yet from the past-due list
Done when Every remaining past-due installment has been verified as actually unpaid.
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3
Slack - post the past-due list
slack.com
WebRun opens Slack to post the past-due list. - Post the verified past-due list to the business office channel
- Sort by days overdue, oldest first
- Flag any student nearing a financial hold or drop-for-non-payment threshold
Done when The business office has this week's verified past-due list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it charge a card or collect payment automatically?
No. WebRun never charges a card or moves money. It only reports which installments are past due so the business office can follow up.
How does it avoid flagging a payment that's just not posted yet?
It cross-checks every past-due installment against QuickBooks before including it, so a payment that landed but hasn't synced to CoreCampus yet is left off the list.
Will it email students about their balance?
Not on its own. This workflow only posts the internal Slack list. Add a Gmail draft step if you also want a drafted reminder for review before it's sent to students.
Related templates
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