Automated CoreCampus Cohort Start Reminders
Every morning, WebRun opens CoreCampus, finds students whose cohort starts within the next 7 days, drafts a text reminder with the orientation date, time, and location in Twilio, and posts admissions a headcount for every upcoming cohort in Slack.
How do I remind incoming students before their cohort start date?
WebRun checks CoreCampus every morning for students whose cohort starts within 7 days and drafts a text reminder with the orientation date, time, and location in Twilio, queued but not sent. It posts admissions a headcount for every upcoming cohort in Slack, so new students get a timely reminder and staff catch under-enrolled cohorts before day one.
- New students get a timely reminder instead of a missed first day
- Admissions catches under-enrolled cohorts before the start date, not after
- The front desk reviews a ready-queued text instead of writing one from scratch
Built for admissions teams · trade school registrars · career college enrollment staff · vocational school front desk
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - find students starting within a week
corecampus.com
WebRun opens CoreCampus to find students starting within a week. - Open CoreCampus and list students with a program start date within the next 7 days
- Pull each student's phone number, program, and orientation details
- Group them by cohort and start date
Done when Every student starting within a week is listed by cohort.
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2
Twilio - draft an orientation text reminder
twilio.com
WebRun opens Twilio to draft an orientation text reminder. - Draft a short text reminder with the orientation date, time, and location for each student
- Queue the message without sending it
- Leave every queued text for the front desk to review and send
Done when A queued text reminder exists for every student starting within a week.
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3
Slack - report cohort headcounts
slack.com
WebRun opens Slack to report cohort headcounts. - Post admissions a headcount for each upcoming cohort
- Flag any cohort running below its minimum enrollment
- Note how many reminder texts are queued and waiting for send
Done when Admissions has this morning's cohort headcounts in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text students without anyone reviewing it first?
No. WebRun only queues the reminder text in Twilio. The front desk reviews and sends it, so nothing goes to a student's phone unattended.
How does it decide who gets a reminder?
It reads each student's confirmed start date directly from CoreCampus, so only students actually enrolled in a cohort starting within 7 days get queued.
What if a cohort is under-enrolled?
It flags any cohort below its minimum headcount in the Slack report, so admissions can work the waitlist before the start date instead of after.
Related templates
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