Automated CoreCampus Externship Confirmations
Every morning, WebRun opens CoreCampus, finds externship placements starting in the next two weeks, drafts a confirmation email to each site's clinical coordinator with the student's name, hours, and start date, and adds the confirmed placement to Google Calendar once the site replies.
How do I confirm externship site placements before students arrive?
WebRun checks CoreCampus every morning for externship placements starting within two weeks and drafts a confirmation email to each site's clinical coordinator with the student's name, hours, and start date. It leaves the draft in Gmail for review, then adds confirmed placements to Google Calendar, so no student arrives at a site that never actually confirmed them.
- No student arrives at a site that never actually confirmed them
- The externship coordinator sends a ready-drafted confirmation instead of writing one from scratch
- Unconfirmed placements get flagged 5 days out, not the morning of
Built for externship coordinators · clinical placement staff · trade school registrars · career college administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - find upcoming externship placements
corecampus.com
WebRun opens CoreCampus to find upcoming externship placements. - Open CoreCampus and list externship placements starting in the next 14 days
- Pull the student's name, required hours, and assigned supervisor for each site
- Skip any site that already confirmed this placement
Done when Every upcoming externship placement is listed with its site and start date.
-
2
Gmail - draft a confirmation email to the site
gmail.com
WebRun opens Gmail to draft a confirmation email to the site. - Draft a confirmation email to each site's clinical coordinator with the student's name, start date, and required hours
- Ask the coordinator to confirm or propose a new date
- Leave every draft in Gmail for the externship coordinator to review and send
Done when A draft confirmation email is ready for every upcoming placement.
-
3
Google Calendar - add the confirmed placement date
calendar.google.com
WebRun opens Google Calendar to add the confirmed placement date. - Once a site confirms, add the placement's start and end dates to the shared externship calendar
- Include the site name, address, and supervising instructor
- Flag any placement still unconfirmed within 5 days of its start date
Done when Every confirmed placement is on the calendar, and unconfirmed ones are flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the externship site without approval?
No. WebRun only drafts the confirmation email in Gmail and leaves it for the externship coordinator to review and send before anything reaches the site.
What if a site doesn't confirm in time?
It gets flagged once the placement is within 5 days of its start date, so the coordinator can follow up by phone before a student shows up unannounced.
Does it double-book the calendar?
No. It only adds a placement once the site has actually confirmed, so the shared externship calendar always reflects real, agreed dates.
Related templates
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