Restaurant Supplier Invoice Chaser Automation
Every Monday, WebRun opens QuickBooks, finds supplier invoices past due for your restaurant, drafts a polite chaser email for each outstanding supplier, leaves every draft in Gmail for your approval, and logs the outstanding balances to help you manage your food and beverage cost.
How do I automatically chase overdue supplier invoices for my restaurant?
WebRun opens QuickBooks every Monday, finds every overdue supplier invoice for your restaurant, cross-references active suppliers in TouchBistro, and drafts a polite chaser email in Gmail for each outstanding balance. Every draft waits for your review and approval before anything is sent to a supplier.
- Overdue supplier invoices surface every Monday without anyone digging through QuickBooks
- Chaser drafts are ready to send in Gmail before 9 AM
- No supplier receives an email without a human reviewing and approving it first
Built for restaurant owners · restaurant accountants · food and beverage managers · hospitality operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.touchbistro.comin a real browser with your saved login - no setup, no API keys. -
1
TouchBistro - confirm active suppliers and purchase context
touchbistro.com
WebRun opens TouchBistro to confirm active suppliers and purchase context. - Open TouchBistro and check the active supplier list and any recent purchase orders or receiving records
- Note any suppliers linked to current open POs to give the chaser email context
Done when Active supplier list and relevant PO context are captured.
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2
QuickBooks - find overdue supplier invoices
- Open QuickBooks Accounts Payable and filter to overdue bills
- Capture supplier name, invoice number, amount due, and days overdue for each
- Skip any supplier with a payment already in transit or a payment plan on file
Done when Every overdue supplier invoice is listed with its amount and age.
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3
Gmail - draft chaser emails for your review
gmail.com
WebRun opens Gmail to draft chaser emails for your review. - Draft a polite, professional chaser email for each overdue supplier referencing the invoice number and amount
- Leave every draft in Gmail unsent for your review and approval
- Never send any email automatically: a human must approve each chaser before it goes out
Done when A draft chaser email sits in Gmail for every overdue supplier, ready for your review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send any emails to suppliers automatically?
No. Every chaser is drafted and left unsent in Gmail for your review. Nothing goes to a supplier until you open the draft, check it, and click Send yourself.
What information goes into each chaser draft?
Each draft includes the supplier name, the invoice number, the amount due, and the number of days overdue, drawn from QuickBooks. You can edit the wording before sending.
What if a supplier has multiple overdue invoices?
WebRun creates one draft per invoice so you can handle each on its own terms. If you prefer a single consolidated chaser per supplier, note that preference during setup.
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