Tire Guru Automated End-of-Day Payment Reconciliation
Each evening, WebRun opens Tire Guru, pulls all closed invoices and their payment totals for the day, then checks QuickBooks to confirm each payment has been recorded. It posts a digest to Slack showing the total collected, any unmatched amounts, and a list of discrepancies that need attention.
How do I automatically reconcile tire shop payments at end of day?
Each evening, WebRun pulls all closed invoices from Tire Guru, checks each payment against QuickBooks receipts, and posts a reconciliation digest to Slack. Discrepancies are listed by invoice number and amount so your manager can resolve them before the next business day, with no changes made to any financial record.
- Payment discrepancies surface every evening, not at month-end
- Managers start each morning with a clear view of yesterday's cash position
- No financial records are changed automatically, keeping your books safe
Built for tire shop owners · bookkeepers · multi-bay tire shop managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
tireguru.netin a real browser with your saved login - no setup, no API keys. -
1
Tire Guru - pull closed invoices and payment totals
tireguru.net
WebRun opens Tire Guru to pull closed invoices and payment totals. - Open Tire Guru and filter to invoices closed today
- Record each invoice number, payment method, and amount collected
- Total the day's collections by payment method: cash, card, and check
Done when Today's invoice payment totals are captured by method.
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2
QuickBooks - verify each payment is recorded
- Open QuickBooks and pull today's payment receipts
- Match each Tire Guru invoice against a QuickBooks receipt by amount and date
- Flag any invoice that has no matching receipt or where the amount differs
Done when Every invoice is matched or flagged as a discrepancy.
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3
Slack - post the reconciliation digest
slack.com
WebRun opens Slack to post the reconciliation digest. - Post a digest showing today's total collected, total confirmed in QuickBooks, and any gap
- List each flagged discrepancy with the invoice number and the amount difference
- Indicate if there are zero discrepancies with a brief all-clear message
Done when The reconciliation digest is live in Slack for the manager to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it make any changes to QuickBooks records?
No. WebRun reads QuickBooks data only. It never creates, edits, or deletes any record in QuickBooks or Tire Guru.
What does it do when it finds a discrepancy?
It flags the mismatched invoice in the Slack digest with the invoice number and amount difference. Resolving it is a manual step your team handles the next morning.
Can it handle multiple payment methods?
Yes. It totals and reconciles cash, card, and check payments separately so you can see exactly where any gap comes from.
Related templates
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