Tire Guru Automated Appointment Confirmation SMS
Every morning, WebRun opens Tire Guru's Bay Scheduler, pulls tomorrow's booked appointments, drafts a personalized confirmation SMS for each customer with their appointment time and service type, and queues the messages in Twilio for your approval before any text is sent.
How do I automatically send appointment confirmation texts to tire shop customers?
Every morning, WebRun reads tomorrow's appointments from Tire Guru's Bay Scheduler, checks your Google Calendar for technician conflicts, and drafts a personalized confirmation SMS for each customer. All messages are queued in Twilio for your approval, so no text is sent until a manager has reviewed the full batch.
- Every appointment gets a personalized confirmation drafted the day before
- Scheduling conflicts are flagged before confirmations go out
- No-show rates drop when customers get a timely reminder
Built for tire shop owners · service advisors · front-desk staff at tire and auto shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
tireguru.netin a real browser with your saved login - no setup, no API keys. -
1
Tire Guru - pull tomorrow's scheduled appointments
tireguru.net
WebRun opens Tire Guru to pull tomorrow's scheduled appointments. - Open Tire Guru and navigate to the Bay Scheduler
- Pull all appointments booked for tomorrow
- For each appointment, capture the customer name, mobile number, scheduled time, and service type
Done when Tomorrow's full appointment list is captured with customer contact details.
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2
Google Calendar - check for technician conflicts
calendar.google.com
WebRun opens Google Calendar to check for technician conflicts. - Check your shop's Google Calendar for any technician absences or bay closures tomorrow
- Flag any appointment that may be affected by a scheduling conflict
- Note conflicted appointments so the manager can reschedule them before confirmations go out
Done when Any scheduling conflicts with tomorrow's appointments are flagged.
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3
Twilio - queue confirmation SMS drafts
twilio.com
WebRun opens Twilio to queue confirmation SMS drafts. - Draft a concise confirmation SMS for each appointment, including the customer name, service, date, and arrival time
- Queue every draft in Twilio but leave all messages unsent pending your approval
- Flag any appointment with a detected scheduling conflict so the manager can hold or edit its confirmation
Done when All confirmation SMS drafts are queued in Twilio, unsent, for manager review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation texts without my sign-off?
No. Every confirmation SMS is drafted and queued in Twilio but never sent automatically. A manager must approve the batch before any text reaches a customer.
What happens if there is a technician absence the next day?
WebRun flags any appointment affected by a Google Calendar conflict so you can hold or reschedule that confirmation before approving the rest of the batch.
How far in advance does it draft the confirmations?
It runs each morning and drafts confirmations for the following day, giving you the full day to review and approve before customers receive their texts.
Related templates
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