Automated RamSoft Radiologist Credential Expiry Tracking
Every Monday, WebRun reads the provider roster in RamSoft PowerServer and the credentialing tracking sheet, identifies radiologists whose state licenses, DEA registrations, or board certifications expire within 90 days, logs the findings, and posts a prioritized action list to the credentialing team's Slack channel.
How do I automatically track radiologist license and credential expiry dates from RamSoft?
WebRun reads the RamSoft PowerServer provider roster every Monday, identifies radiologists whose licenses, DEA registrations, or board certifications expire within 90 days, updates a color-coded Google Sheet tracker, and posts a prioritized action list to the credentialing team in Slack so no credential lapses and no provider falls off a payer panel.
- No radiologist license or DEA registration lapses without the team knowing 90 days in advance
- Credentialing coordinators get a prioritized action list every Monday without spreadsheet maintenance
- Multi-state teleradiologists have every state license tracked independently
Built for teleradiology group administrators · radiology credentialing coordinators · hospital medical staff offices · imaging center compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - read provider roster and credential dates
ramsoft.com
WebRun opens RamSoft to read provider roster and credential dates. - Open RamSoft PowerServer and navigate to the provider or staff roster
- Read each active radiologist's state license expiry dates, DEA registration, and board-certification renewal dates
- Flag any credential expiring within 90 days as high priority and within 30 days as critical
Done when Every radiologist's credential dates are read and tiered by urgency.
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2
Google Sheets - update credential expiry tracker
google.com
WebRun opens Google Sheets to update credential expiry tracker. - Update the credential tracking sheet with each radiologist's credential status and expiry dates
- Mark rows critical in red, high priority in yellow, and current in green
- Record the last-checked timestamp so the team can see how fresh the data is
Done when The credential tracker is current and color-coded as of today.
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3
Slack - post at-risk credential list
slack.com
WebRun opens Slack to post at-risk credential list. - Post a summary to the credentialing team's Slack channel listing credentials expiring within 90 days
- Lead with critical items expiring within 30 days and name the provider and credential type
- Include a link to the Google Sheet for full detail
Done when The credentialing team has this week's at-risk list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send renewal reminders directly to radiologists?
No. WebRun posts only to your internal credentialing team's Slack channel. Any outreach to individual radiologists is handled by your team, keeping provider communication under human control.
Which credentials does it track?
WebRun reads whatever expiry dates are recorded in the RamSoft provider roster and the Google Sheet you maintain, including state medical licenses, DEA registrations, board certifications, and malpractice insurance dates. You control which fields to track.
What if a radiologist is licensed in multiple states?
Each state license is treated as a separate credential row in the tracker, so a teleradiologist with five state licenses has five expiry dates monitored independently and the earliest expiring one surfaces first.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.