Automated RamSoft Radiology Claim Denial Worklist
Every morning, WebRun opens RamSoft's embedded billing module, pulls all new denied and rejected claims from the prior day, groups them by denial code and payer, records the amounts in QuickBooks for tracking, and posts a categorized worklist to the billing team's Slack channel so appeals start the same day denials arrive.
How do I automatically build a daily radiology claim denial worklist from RamSoft?
WebRun opens RamSoft's billing module every morning, pulls all claims denied or rejected in the past 24 hours, groups them by denial code and payer, records the totals in QuickBooks, and posts a same-day worklist to the billing team in Slack ranked by appeal deadline so your radiology group recovers revenue before windows close.
- Every denial surfaces to the billing team the same morning it arrives, not days later
- Claims near their appeal deadline are flagged before the window closes
- Denial totals by code give the billing manager a clear view of where revenue is being held
Built for radiology billing teams · teleradiology group billing managers · imaging center revenue cycle staff · healthcare billing specialists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - pull denied and rejected claims
ramsoft.com
WebRun opens RamSoft to pull denied and rejected claims. - Open RamSoft PowerServer and navigate to the billing or claims section
- Filter for claims with a Denied or Rejected status updated in the last 24 hours
- Capture the claim ID, payer name, denial code, denial reason, billed amount, and date of service for each
- Note the appeal deadline based on the payer's standard window
Done when Every new denial from the past 24 hours is captured with its code, payer, and appeal deadline.
-
2
QuickBooks - log denial amounts for tracking
- Record each denied claim as a pending-resolution item in the accounts receivable tracker
- Group totals by denial code so the billing manager can see where revenue is being held
- Flag claims whose appeal deadline falls within 5 business days as urgent
Done when Denied claim amounts are logged in QuickBooks with urgency flags for upcoming deadlines.
-
3
Slack - post categorized denial worklist
slack.com
WebRun opens Slack to post categorized denial worklist. - Post the denial worklist to the billing team's Slack channel grouped by denial code
- Lead with claims whose appeal window closes within 5 days
- Include the claim ID, payer, denial reason, amount, and deadline for each item
Done when The billing team has this morning's denial worklist in Slack, sorted by appeal urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file appeals automatically?
No. WebRun surfaces and categorizes the denial worklist so your billing team can act on each item. Filing an appeal or resubmitting a claim is a step your biller takes after reviewing the list.
How does it know the appeal deadline for each payer?
You configure the standard appeal window per payer during setup, for example 90 days for Medicare and 45 days for a commercial plan. WebRun calculates the deadline from the date of denial and flags anything inside your alert window.
What if the same claim is denied twice for different reasons?
Each denial event is tracked as a separate row tied to the claim ID, so a resubmitted-and-re-denied claim appears again in the worklist with the new denial code and a fresh deadline.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.