SpotOn Automatic Low-Stock Reorder Alerts
Every morning, WebRun opens SpotOn's inventory module, finds every item at or below its reorder point, groups them by supplier, drafts a reorder email to each supplier for your review, and posts a low-stock summary to Slack so the team knows what is coming.
How do I get automatic low-stock alerts from SpotOn POS?
WebRun scans SpotOn inventory every morning and finds every item at or below its reorder threshold. It posts a low-stock summary to your Slack channel for the team and saves a consolidated reorder email draft in Gmail for each supplier, ready for you to review and send, so you never place an order without seeing it first.
- Stock-outs avoided because reorder gaps are caught before service starts
- Supplier emails drafted and waiting in Gmail, not composed from scratch each time
- Team sees current low-stock items in Slack without checking the POS manually
Built for restaurant owners · bar managers · retail store managers · food and beverage operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
spoton.comin a real browser with your saved login - no setup, no API keys. -
1
SpotOn - scan inventory for items at reorder threshold
spoton.com
WebRun opens SpotOn to scan inventory for items at reorder threshold. - Open SpotOn inventory management and filter items to those at or below the reorder threshold
- Capture the item name, current quantity, reorder point, unit of measure, and assigned supplier for each
- Group low-stock items by supplier for efficient reorder drafting
Done when All items at or below reorder threshold are listed with supplier details.
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2
Slack - post low-stock alert for the team
slack.com
WebRun opens Slack to post low-stock alert for the team. - Post a low-stock summary to the kitchen or inventory Slack channel
- List each item with its current count and how far below the reorder point it sits
- Note which items are critically low (below 50 percent of reorder point)
Done when The team has a current low-stock list in Slack.
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3
Gmail - draft reorder email to each supplier for review
gmail.com
WebRun opens Gmail to draft reorder email to each supplier for review. - Draft one consolidated reorder email per supplier listing all their low-stock items
- Include item names, quantities needed, and your account number in each draft
- Leave every email as a draft in Gmail for your review before sending. Do not send automatically
Done when One Gmail draft per supplier is ready in your drafts folder for review and sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reorder emails to suppliers on its own?
No. Supplier emails are saved as Gmail drafts for you to review and send. WebRun never emails a vendor without your approval.
Where do I set the reorder threshold for each item?
Reorder thresholds are set directly inside SpotOn's inventory module per item. WebRun reads whatever thresholds are already configured there.
What if no items are low today?
If every item is above its reorder point, WebRun posts a brief all-clear note to Slack and skips the email drafts, so you still get confirmation the check ran.
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