Automated Qashier Overdue Invoice Chasing
Every Monday, WebRun opens Qashier, finds credit and corporate account sales invoiced rather than paid at the counter, checks each invoice's paid status and days overdue in Xero, drafts a polite reminder email for every customer past due, and leaves every draft in Gmail for the owner to review before it sends.
How do I chase overdue Qashier credit sales without emailing customers myself?
WebRun chases your overdue Qashier credit sales every Monday. It finds orders billed on corporate or credit terms, checks each invoice's paid status and days overdue in Xero, and drafts a polite reminder email in Gmail for every customer past due, leaving every draft unsent until the owner reviews and sends it.
- Overdue credit sales get a drafted reminder every Monday without fail
- Customers who already paid are skipped automatically from live Xero status
- No reminder email ever sends without the owner reviewing it first
Built for retailers with corporate accounts · cafes billing wholesale customers · small business owners using Xero · F&B businesses with credit terms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
hq.qashier.comin a real browser with your saved login - no setup, no API keys. -
1
Qashier - find credit and corporate sales invoiced last month
qashier.com
WebRun opens Qashier to find credit and corporate sales invoiced last month. - Open Qashier and list orders billed on credit or corporate account terms
- Note the customer, amount, and invoice date for each
- Skip any order already marked paid at the counter
Done when Every credit or corporate sale from the period is listed with its customer and amount.
-
2
Xero - check each invoice's paid status and days overdue
xero.com
WebRun opens Xero to check each invoice's paid status and days overdue. - Match each Qashier credit sale to its invoice record in Xero
- Check the paid status and how many days it is past its due date
- Skip anything already paid or not yet due
Done when Every overdue invoice is confirmed against its live status in Xero.
-
3
Gmail - draft a reminder for every customer past due
gmail.com
WebRun opens Gmail to draft a reminder for every customer past due. - Draft a polite reminder email for each customer with an overdue invoice
- Include the invoice amount, due date, and days overdue
- Leave every reminder as a draft in Gmail for the owner to review. Never send it automatically
Done when A reminder draft exists in Gmail for every overdue invoice, unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers without me?
No. Every reminder is left as a draft in Gmail for you to review first. WebRun never sends a chase email to a customer on its own.
How does it know which sales are on credit terms?
It reads Qashier for orders billed to a corporate or credit account rather than paid at the counter, then checks the matching invoice status in Xero.
What about customers who already paid?
It checks the live invoice status in Xero each Monday, so anyone who has already paid is skipped and never gets a reminder drafted.
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