Automated Qashier Cash Variance Checks
Every night, WebRun opens Qashier, pulls the expected cash sales total for each outlet's terminal, compares it to the counted cash the outlet reports at closing, logs any variance to a Google Sheet, and pings the outlet manager on Telegram the moment a variance crosses your threshold.
How do I catch a cash drawer variance the same night it happens?
WebRun checks every outlet's cash drawer the same night it closes. It pulls Qashier's expected cash sales total, separate from card and e-wallet sales, compares it to the counted cash the outlet reports, logs the variance to a Google Sheet, and pings the outlet manager on Telegram the moment it crosses your threshold.
- Cash variances caught the same night, not at a weekly count
- Card and e-wallet sales never get mixed into the cash check
- Managers get a Telegram alert before the till is reopened the next day
Built for multi-outlet retail owners · F&B outlet managers · retail loss prevention · small business owners handling cash
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
hq.qashier.comin a real browser with your saved login - no setup, no API keys. -
1
Qashier - pull each outlet's expected cash sales
qashier.com
WebRun opens Qashier to pull each outlet's expected cash sales. - Open Qashier and pull the expected cash sales total for every outlet's terminal
- Separate cash sales from card and e-wallet totals for the day
- Note the closing time for each outlet
Done when Every outlet's expected cash total for the day is captured from Qashier.
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2
Google Sheets - log the counted cash and variance
google.com
WebRun opens Google Sheets to log the counted cash and variance. - Log the outlet's counted cash against Qashier's expected cash total
- Calculate the variance in dollars and as a percent of expected cash
- Keep a running history so a repeat variance at one outlet stands out
Done when Every outlet's counted cash is logged against its expected total with the variance calculated.
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3
Telegram - alert the manager to a variance
telegram.org
WebRun opens Telegram to alert the manager to a variance. - Message the outlet manager the moment a variance crosses your set threshold
- Include the expected total, counted amount, and the difference
- Send a same night alert so it can be checked before the till is reopened
Done when The manager is alerted on Telegram to any variance over threshold the same night.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What counts as a variance worth flagging?
Any difference between counted cash and Qashier's expected cash total above the threshold you set. Tell WebRun your own dollar or percent threshold and it will flag against that.
Does it separate cash from card and e-wallet sales?
Yes. It only compares the cash portion of Qashier's sales to the counted cash drawer, so card and e-wallet totals never get mixed into the check.
How fast is a variance flagged?
The same night. WebRun checks as soon as closing figures are in, so a shortfall can be looked into before the till is reopened the next day.
Related templates
Put this on autopilot.
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