Automated Photography Contract Signature Chaser
Every morning, WebRun opens HoneyBook, finds every contract that has been sent but not signed, drafts a polite reminder email for each client, and posts a Slack summary for your approval before any message is sent.
How do I automatically chase clients who have not signed their photography contract?
Every morning, WebRun opens HoneyBook and finds every contract that has been sent but not yet signed. It drafts a polite, personalised reminder in Gmail for each client, then posts the full list to Slack for your approval. Reminders go out only after you review them, keeping urgent bookings on track.
- Unsigned contracts are flagged every morning before bookings fall through
- Every reminder is personalised and ready to send with one click
- Urgent near-date bookings are surfaced first so nothing urgent is missed
Built for wedding photographers · portrait photographers · photography studio owners · family photographers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.honeybook.comin a real browser with your saved login - no setup, no API keys. -
1
HoneyBook - find unsigned sent contracts
honeybook.com
WebRun opens HoneyBook to find unsigned sent contracts. - Open HoneyBook and filter projects to contracts with status Sent but not Signed
- Record the client name, event date, days since contract was sent, and contract value for each
- Sort by event date ascending so the most urgent bookings appear first
- Skip any client who received a reminder in the last 48 hours
Done when Every unsigned contract is listed with client details and urgency rank.
-
2
Gmail - draft polite reminder for each client
gmail.com
WebRun opens Gmail to draft polite reminder for each client. - Draft a warm, professional reminder for each unsigned contract
- Include the signing link and the event date in the message body
- Adjust the tone for urgency if the event is within 14 days
- Save each message as a Gmail draft, do not send yet
Done when A personalised reminder draft is ready in Gmail for each unsigned contract.
-
3
Slack - report unsigned list for approval
slack.com
WebRun opens Slack to report unsigned list for approval. - Post a summary of all unsigned contracts to your Slack channel
- List client name, event date, days outstanding, and a link to each Gmail draft
- Flag any bookings where the event is fewer than 14 days away
Done when You have today's unsigned-contract list in Slack with draft links for quick review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminder emails automatically?
No. WebRun drafts every reminder in Gmail and shows you the list in Slack. You review and send each one, so nothing reaches a client without your sign-off.
What if a client signed overnight but HoneyBook has not refreshed yet?
WebRun reads the live contract status in HoneyBook at run time, so anyone who signed before the morning check is automatically skipped.
Can it remind the same client more than once?
It skips clients who already received a reminder in the last 48 hours, so you will not accidentally double-message someone on the same day.
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