Automated Photography Final Payment Reminders
Every morning, WebRun opens HoneyBook, finds every upcoming shoot with a balance still outstanding, drafts a friendly payment reminder for each client with the invoice link, and posts a Slack list for your approval before any email leaves your account.
How do I automatically remind photography clients to pay their balance before the shoot?
Every morning, WebRun opens HoneyBook and finds every upcoming shoot where the client still owes a balance. It drafts a friendly, personalised payment reminder in Gmail for each one, including the shoot date and invoice link, then posts the full list to Slack so you approve before anything is sent.
- Outstanding balances are flagged daily before shoot day arrives
- Clients receive a personalised, friendly reminder rather than a generic invoice ping
- Near-date shoots with unpaid balances are escalated so nothing is missed
Built for wedding photographers · portrait photographers · family photographers · photography studio owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.honeybook.comin a real browser with your saved login - no setup, no API keys. -
1
HoneyBook - find upcoming shoots with balance due
honeybook.com
WebRun opens HoneyBook to find upcoming shoots with balance due. - Open HoneyBook and filter invoices to those that are partially paid or unpaid
- Match each outstanding invoice to its scheduled shoot date
- Focus on shoots occurring in the next 7 to 14 days
- Record the client name, amount due, shoot date, and invoice link
Done when Every upcoming shoot with an outstanding balance is listed with its due amount.
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2
Gmail - draft payment reminder for each client
gmail.com
WebRun opens Gmail to draft payment reminder for each client. - Draft a friendly, brand-consistent payment reminder for each client
- Include the outstanding amount, shoot date, and a direct link to their HoneyBook invoice
- Adjust the tone to be more urgent if the shoot is fewer than 3 days away
- Save each message as a Gmail draft, do not send yet
Done when A personalised payment reminder draft is ready in Gmail for each client with a balance.
-
3
Slack - send you the approval list
slack.com
WebRun opens Slack to send you the approval list. - Post a summary of all upcoming shoots with outstanding balances to your Slack channel
- List client name, shoot date, amount due, and a link to each Gmail draft
- Flag any shoot that is fewer than 3 days away with a priority marker
Done when You have a Slack approval list with all outstanding balances and draft links.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about payment without me checking first?
No. Every reminder is drafted in Gmail and listed in Slack for your review. Nothing is sent until you approve each message.
What if a client pays after the morning run?
WebRun reads live invoice status from HoneyBook at each run, so clients who pay between runs are removed from the next day's list automatically.
Can it handle payment plans or partial balances?
Yes. It reads the outstanding amount from the HoneyBook invoice, so it correctly handles partial payments and shows only what is still owed.
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