Chase album proof approvals so orders never stall
Every morning, WebRun checks Studio Ninja for album proofs sent but not yet approved, drafts a polite personalised nudge for each waiting client, and posts the list to Slack for your review before any message is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase clients who have not approved their album proofs?
Every morning, WebRun opens Studio Ninja and finds every album or proof that has been sent but not yet approved. It drafts a polite, personalised nudge in Gmail for each waiting client and posts the full list to Slack for your review. Album orders keep moving without manual follow-up.
- Unapproved proofs are flagged every morning before lab deadlines are missed
- Long-waiting approvals are escalated so no order stalls indefinitely
- Clients are nudged consistently without you tracking each one manually
Built for wedding photographers · portrait photographers · photography studios selling albums · commercial photographers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find unapproved album proofs
studioninja.co How to Automate Studio Ninja
WebRun opens Studio Ninja to find unapproved album proofs. - Open Studio Ninja and review jobs with an album or proof status of Awaiting Approval
- Record the client name, proof sent date, days waiting, and any revision notes
- Sort by days waiting so the longest outstanding approvals appear first
- Skip clients who received a nudge in the last 3 days
Done when Every unapproved album proof is listed with its client details and days outstanding.
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2
Gmail - draft personalised approval nudge
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised approval nudge. - Draft a friendly, professional nudge for each client with an unapproved proof
- Reference the specific album or proof and include a link or instructions for how to approve
- Adjust the tone to be slightly more direct if the proof has been waiting more than 10 days
- Save as a Gmail draft, do not send yet
Done when A personalised approval nudge draft is ready in Gmail for each outstanding proof.
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3
Slack - list approvals pending your review
slack.com How to Automate Slack
WebRun opens Slack to list approvals pending your review. - Post a summary to Slack listing all unapproved proofs with client name, days waiting, and a draft link
- Highlight any proofs that have been waiting more than 10 days
- Note if an approval delay is holding up a lab order deadline
Done when You have a Slack list of outstanding approvals and draft nudge messages ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the nudge automatically without my approval?
No. Every nudge is drafted in Gmail and listed in Slack for your review. The message only reaches the client after you send it.
What if a client approved the proof overnight?
WebRun reads the live job status in Studio Ninja at each morning run, so clients who approved before the check are automatically removed from the list.
Can it handle multiple revision rounds, not just the first approval?
Yes. It tracks any job stage labelled as awaiting approval in Studio Ninja, so revised proofs waiting on a second or third round of approval are included too.
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