Automated Pest Control Invoice Chaser
Every Monday morning, WebRun opens GorillaDesk, finds every invoice past its due date, drafts a polite reminder email in Gmail for each customer, and posts your office a Slack chase list showing who owes what and how many days they are overdue.
How do I automatically chase overdue invoices for my pest control business?
WebRun opens GorillaDesk every Monday, finds every overdue invoice, and drafts a polite payment reminder in Gmail for each customer. Your team reviews and approves each draft before it is sent. A Slack chase list shows all outstanding balances sorted by age so your billing team can prioritize follow-ups.
- Every overdue invoice gets a reminder draft each Monday without manual searching
- Outstanding balance is visible in Slack before the work week begins
- No payment reminder goes to a customer without human review first
Built for pest control companies · exterminator businesses · field service billing teams · small pest control operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.gorilladesk.comin a real browser with your saved login - no setup, no API keys. -
1
GorillaDesk - find overdue invoices
gorilladesk.com
WebRun opens GorillaDesk to find overdue invoices. - Open GorillaDesk and navigate to the Invoices section
- Filter to invoices with a status of Overdue
- Capture customer name, invoice number, amount, and days overdue for each
- Skip any invoice already reminded in the last seven days
Done when Every overdue invoice is listed with customer contact details and days overdue.
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2
Gmail - draft payment reminder per customer
gmail.com
WebRun opens Gmail to draft payment reminder per customer. - Draft a polite, on-brand payment reminder for each overdue customer
- Include the invoice number, amount due, and a link to pay
- Save each as a Gmail draft for your team to review before sending, do not send automatically
Done when Payment reminder drafts are saved in Gmail awaiting approval for every overdue invoice.
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3
Slack - post the weekly chase list
slack.com
WebRun opens Slack to post the weekly chase list. - Post the weekly overdue invoice list to your billing channel in Slack
- Sort by days overdue, oldest first
- Include total outstanding balance so your team sees the full picture
Done when Your team has this week's chase list in Slack with amounts and aging.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers without my approval?
No. Every reminder is saved as a Gmail draft for your team to review first. Nothing goes to a customer until a human approves and sends it.
What if a customer already paid since the last run?
It reads the live invoice status in GorillaDesk each Monday, so any invoice that has been paid since the last run is skipped automatically.
Can I customize the reminder wording?
Yes. Give WebRun a tone guide or a sample message and it will match your company voice in every draft it creates.
Related templates
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