Automated Experian Health Estimate Variance Report
Every Monday, WebRun opens Experian Health, pulls last week's patient estimates alongside the actual final charges once the encounter is billed, calculates the dollar and percentage variance for each, logs every encounter to Airtable, and emails a summary to your revenue cycle director showing where estimates are running high, low, or on target.
How accurate are our patient estimates compared to the final bill?
Every Monday, WebRun compares last week's Experian Health patient estimates against the actual final charges once each encounter is billed, calculating the dollar and percentage variance. It logs every encounter to Airtable, flags anything over your threshold, and emails a summary to your revenue cycle director showing which service lines are least accurate.
- Estimate accuracy is measured every week instead of anecdotally
- Service lines with the least accurate estimates are named, not just an overall number
- Revenue cycle leadership gets the summary without building the comparison by hand
Built for revenue cycle directors · patient access managers · finance and analytics teams · hospital leadership
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.experian.com/healthcarein a real browser with your saved login - no setup, no API keys. -
1
Experian Health - pull last week's estimates and final charges
experian.com
WebRun opens Experian Health to pull last week's estimates and final charges. - Open Experian Health and pull every patient estimate generated last week that now has a final billed charge
- Calculate the dollar and percentage variance between the estimate and the actual charge for each
- Group by service line so patterns by procedure type are visible
Done when Every matched estimate and final charge from last week has a calculated variance.
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2
Airtable - log the variance per encounter
airtable.com
WebRun opens Airtable to log the variance per encounter. - Log each encounter to the variance base with the estimate amount, actual charge, and variance
- Flag any encounter where the variance exceeds your threshold, typically 20 percent
- Roll up an average variance by service line
Done when The Airtable base reflects every encounter's variance, with over-threshold ones flagged and an average per service line.
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3
Outlook - email the summary to leadership
microsoft.com
WebRun opens Outlook to email the summary to leadership. - Send a summary email to the revenue cycle director with the overall average variance and the count of over-threshold encounters
- List the service lines with the largest average variance
- Link to the full Airtable base for detail
Done when The revenue cycle director has this week's estimate accuracy summary in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this change the estimate a patient already received?
No. It only reports on accuracy after the fact. Nothing about a previously issued estimate is changed or resent to the patient.
What counts as an over-threshold variance?
Any encounter where the actual charge differs from the estimate by more than 20 percent by default, flagged so your team can investigate the specific service line.
Can it tell me which procedures have the least accurate estimates?
Yes. Variance is grouped by service line, so the summary names exactly which procedure types are running high or low most often.
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