Automated Flash Parking Validation Reconciliation
Every night, WebRun opens Flash Parking, totals how many validation codes each merchant partner redeemed that day, compares it against their agreed monthly allotment, drafts an overage invoice in Stripe for anyone who exceeded it, and flags the draft in Slack for your accounts team to review before sending.
How do I reconcile parking validation usage against merchant allotments?
WebRun totals each merchant partner's validation redemptions in Flash Parking every night and compares them against their agreed monthly allotment. For anyone over, it drafts an overage invoice in Stripe at the agreed rate and flags it in Slack for your accounts team to review, so overages get billed accurately without an invoice ever going out unapproved.
- Merchant overages are caught the same night they happen
- Every overage invoice is drafted accurately and held for approval
- Merchants under their allotment are never billed by mistake
Built for parking garage operators · retail validation programs · mixed-use garage operators · parking management companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.flashparking.comin a real browser with your saved login - no setup, no API keys. -
1
Flash Parking - total validation redemptions
flashparking.com
WebRun opens Flash Parking to total validation redemptions. - Open Flash Parking and total validation codes redeemed that day, grouped by merchant partner
- Compare each merchant's month-to-date redemptions against their agreed allotment
- Note anyone who has exceeded their allotment
Done when Every merchant's redemptions have been totaled and compared to their allotment.
-
2
Stripe - draft an overage invoice
stripe.com
WebRun opens Stripe to draft an overage invoice. - For any merchant over their allotment, draft an invoice for the overage at the agreed rate
- Leave the invoice in draft. WebRun never sends or charges an invoice on its own
Done when A draft overage invoice exists for every merchant who exceeded their allotment.
-
3
Slack - flag drafts for approval
slack.com
WebRun opens Slack to flag drafts for approval. - Post your accounts team a list of merchants over their allotment with a link to each draft invoice
- Flag the largest overage first
Done when Your accounts team has today's overage drafts ready to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it bill merchants automatically?
No. WebRun only drafts the overage invoice in Stripe. It stays unsent until your accounts team reviews and approves it.
How does it know each merchant's allotment?
It reads the agreed monthly allotment from each merchant partner's profile in Flash Parking and compares it against that day's redemptions.
What if a merchant is close to their limit but not over?
It only drafts an invoice once a merchant has actually exceeded their allotment. Anyone under stays off the list.
Related templates
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