Chase outstanding supplier invoices tied to your MICROS purchase orders
Every Monday, WebRun opens Oracle MICROS Simphony, reviews purchase orders from the prior week, cross-checks them in QuickBooks to find invoices that are unmatched or past due, and drafts a polite chaser email to each overdue supplier in Gmail for your accounts payable team to review and send.
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How do I automatically chase overdue supplier invoices linked to Oracle MICROS Simphony purchase orders?
WebRun checks Oracle MICROS Simphony purchase orders every Monday, finds unmatched or overdue supplier invoices by cross-referencing QuickBooks, and drafts a polite chaser email in Gmail for every overdue supplier so your accounts payable team can review, approve, and send without starting from a blank page.
- AP team starts the week with drafted chasers ready to send rather than hunting for outstanding invoices
- Unmatched purchase orders are caught within seven days before they become month-end surprises
- No supplier chaser goes out without a human review
Built for restaurant accounts payable teams · multi-property food and beverage controllers · hotel purchasing managers · Oracle MICROS Simphony users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
reportingscv.micros.comin a real browser with your saved login - no setup, no API keys. -
1
Oracle MICROS Simphony - pull prior-week purchase orders by supplier
oracle.com How to Automate Oracle MICROS Simphony
WebRun opens Oracle MICROS Simphony to pull prior-week purchase orders by supplier. - Open Oracle MICROS Simphony and navigate to the Purchasing module
- Pull all purchase orders from the prior week listing supplier, items ordered, quantities, and expected delivery dates
- Note any PO where delivery is marked received but no invoice has been matched
Done when All prior-week purchase orders are captured with delivery and invoice status.
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2
QuickBooks - identify unmatched or overdue invoices
- Open QuickBooks and search for bills from each supplier linked to the flagged purchase orders
- Identify any supplier invoice that is unmatched, missing, or more than seven days past due
- Record the supplier name, PO number, amount, and days overdue for each exception
Done when Every unmatched or overdue supplier invoice is identified with amount and days outstanding.
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3
Gmail - draft polite chaser emails for AP review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft polite chaser emails for AP review. - Draft a polite, professional chaser email to each overdue supplier referencing the PO number and outstanding amount
- Leave each email as a draft in Gmail for your AP team to review before sending
- Never send a chaser email without human approval
Done when A draft chaser email is waiting in Gmail for every overdue supplier invoice, ready for AP review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send chaser emails to suppliers automatically?
No. WebRun drafts every chaser email in Gmail and leaves it as a draft for your accounts payable team to review and approve before anything is sent to a supplier.
How does it match purchase orders to invoices?
WebRun matches Oracle MICROS Simphony purchase orders to QuickBooks bills by supplier name and PO number. Any PO without a matching bill, or with a bill more than seven days overdue, is flagged.
What if a supplier has already sent an invoice that is still in the inbox?
WebRun flags unmatched invoices based on what is recorded in QuickBooks, so if an invoice has arrived but not yet been entered, your AP team can see the gap in the chaser review and enter it before sending.
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