Track your gift card liability across all Oracle MICROS Simphony properties weekly
Every Monday morning, WebRun opens Oracle MICROS Simphony, pulls active gift card balances across all properties, aggregates total outstanding liability by property and card type, logs the figures with week-over-week changes in a Google Sheet, and posts a gift card liability digest to Slack for your finance team.
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How do I automatically track gift card liability across Oracle MICROS Simphony properties each week?
WebRun pulls active gift card balances from Oracle MICROS Simphony every Monday across all properties, calculates outstanding liability by property and card type with week-over-week changes, logs the figures in Google Sheets, and posts a digest to Slack so your finance team can manage reserves and spot unusual liability spikes before the week begins.
- Finance sees total gift card liability across all properties every Monday without manual report runs
- Properties with unusual week-over-week liability spikes are flagged automatically before month-end
- Physical and digital card balances are tracked separately for accurate reserve planning
Built for restaurant finance and accounting teams · hotel food and beverage controllers · multi-property restaurant operators · Oracle MICROS Simphony users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
reportingscv.micros.comin a real browser with your saved login - no setup, no API keys. -
1
Oracle MICROS Simphony - pull active gift card balances by property
oracle.com How to Automate Oracle MICROS Simphony
WebRun opens Oracle MICROS Simphony to pull active gift card balances by property. - Open Oracle MICROS Simphony and navigate to the Gift Card reporting module
- Pull active gift card counts and outstanding balances broken down by property and card type (physical and digital)
- Capture total cards issued, total cards with a balance, and total outstanding dollar amount for each property
Done when Active gift card counts and outstanding balance totals are captured for every property and card type.
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2
Google Sheets - log liability totals with week-over-week change
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log liability totals with week-over-week change. - Open the gift card liability tracking sheet
- Append this week's figures: property, card type, active card count, total outstanding balance, and week-over-week change in liability
- Flag any property where liability increased more than 15 percent week over week
Done when This week's gift card liability is logged with week-over-week variance for every property.
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3
Slack - post weekly gift card liability digest to finance
slack.com How to Automate Slack
WebRun opens Slack to post weekly gift card liability digest to finance. - Format a gift card liability digest showing total outstanding liability across the portfolio and a per-property breakdown
- Highlight any property flagged for a large week-over-week increase
- Post the digest to the finance channel with a link to the Google Sheet for full historical detail
Done when Finance team has this week's gift card liability digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cover both physical and digital gift cards in MICROS?
Yes. WebRun pulls both physical and digital gift card balances from Oracle MICROS Simphony and reports them separately so your finance team can see the full liability picture by card type.
Can it identify gift cards that have been dormant for a long time?
The weekly digest focuses on total outstanding liability and week-over-week changes. For a detailed dormancy breakout, the Google Sheet log provides the historical data your team can filter for cards with no recent activity.
Will it issue refunds or expire cards automatically?
No. WebRun only reports balances and flags unusual liability changes. All decisions about card expiry, refunds, or dormancy policy remain with your finance and legal teams.
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