Automated Melio Failed Payment Monitoring
Every morning, WebRun opens Melio, reviews the payments you have sent, picks out any that failed, were returned, or are still in transit past their expected arrival date, logs each one in Airtable against its bill and vendor, and writes the fix list into Notion with the likely reason.
How do I find out when a vendor payment fails or goes missing?
WebRun opens Melio every morning, reviews the payments you have sent, and picks out any that failed, were returned, or are still in transit past their expected arrival date. It logs each against its bill and vendor in Airtable and writes the fix list into Notion with the likely reason, so you hear before the vendor does.
- You hear about a failed payment before the vendor does
- Every problem payment arrives with its bill and likely reason
- Resolved payments clear off the list on their own
Built for bookkeepers · accounts payable teams · small business owners · finance managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.meliopayments.comin a real browser with your saved login - no setup, no API keys. -
1
Melio - find failed and stuck payments
meliopayments.com
WebRun opens Melio to find failed and stuck payments. - Open Melio and review the payments sent in recent weeks
- Pick out any marked failed or returned, and any still in transit past their expected arrival date
- Capture the vendor, the amount, the linked bill, the payment method, and the status message shown
Done when Every failed, returned, or overdue payment is captured with its bill and status.
-
2
Airtable - log each against its bill
airtable.com
WebRun opens Airtable to log each against its bill. - Add or update a row per problem payment with the vendor, amount, bill, method, and status
- Note how many days past the expected arrival date each one is
- Mark rows resolved once the payment shows as delivered or is reissued
Done when Every problem payment has a current Airtable row against its bill.
-
3
Notion - write the fix list
notion.so
WebRun opens Notion to write the fix list. - Write today's fix list with the largest and oldest problem payments first
- Against each one note the likely reason from the status message, such as returned bank details or an unconfirmed vendor account
- Say plainly that reissuing a payment is a human decision, and leave a checkbox for whoever does it
Done when Today's fix list is written in Notion with a reason against each payment.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it resend a failed payment?
No. WebRun reads payment statuses and writes the fix list. Reissuing a payment moves money, so it stays a human decision made by whoever approves your payables.
Does it contact the vendor?
No. The fix list goes to your own Airtable base and Notion page. WebRun never emails or messages a vendor, so you get to decide what they are told and when.
How does it know a payment is overdue rather than just slow?
It compares today's date against the expected arrival date Melio shows for that payment, and lists it once it has passed with the number of days elapsed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.