Automated Commercial Laundry Account Invoicing
Every Monday, WebRun opens CleanCloud, tallies last week's orders for each commercial account, creates a draft invoice in QuickBooks with the correct line items, and saves a draft cover email in Gmail for your review and approval before sending.
How do I automatically invoice commercial laundry accounts each week?
WebRun opens CleanCloud every Monday, totals last week's orders for each commercial account, and creates draft invoices in QuickBooks with the correct line items and rates. It also drafts a professional cover email in Gmail for each client. Nothing is sent until you approve it, keeping every invoice accurate and on-brand.
- Commercial invoices are drafted and ready every Monday morning with no manual data entry
- Every invoice is reviewed before it reaches the client, eliminating billing errors
- Accounts with zero activity are automatically skipped, keeping your invoice run clean
Built for laundromats with commercial accounts · dry cleaners · wash-dry-fold B2B operators · laundry service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.cleancloudapp.comin a real browser with your saved login - no setup, no API keys. -
1
CleanCloud - tally commercial orders for the week
cleancloudapp.com
WebRun opens CleanCloud to tally commercial orders for the week. - Open CleanCloud and filter completed orders for the past 7 days by commercial account tag
- Group orders by account: capture account name, number of orders, total weight or item count, and the applicable rate
- Note any special pricing or contract terms on file for each account
Done when Each commercial account has a total for last week's orders ready to invoice.
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2
QuickBooks - draft invoice with line items
- Open QuickBooks and locate or create the customer record for each commercial account
- Create a draft invoice with line items matching the CleanCloud order summary: service type, quantity, rate, and total
- Set the due date and payment terms as configured. Save as a draft. Do not send without approval.
Done when A draft invoice exists in QuickBooks for each commercial account covering last week's orders.
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3
Gmail - draft invoice cover email for approval
gmail.com
WebRun opens Gmail to draft invoice cover email for approval. - Draft a short, professional cover email for each account, attaching or referencing the QuickBooks invoice
- Save every email to Gmail Drafts. Do not send without your approval.
Done when A draft cover email exists in Gmail for each invoice, ready for your review and sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send invoices to clients without my approval?
No. Every invoice is saved as a QuickBooks draft and every cover email sits in Gmail Drafts. Nothing reaches a client until you review and approve it.
Can it handle different rates for different commercial accounts?
Yes. It reads each account's contract terms from CleanCloud and applies the correct rate per account when building the invoice line items.
What if an account had no orders last week?
Accounts with zero orders are skipped. No blank or zero-value invoice is ever drafted.
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