Automated Landscaping Service Reminders
Every morning, WebRun opens Jobber, finds every job scheduled for tomorrow, drafts a friendly visit reminder for each client, and queues the messages in Gmail for your review before anything is sent.
How do I automatically send visit reminders to lawn-care clients?
WebRun opens Jobber every morning, collects every job scheduled for the next day, and drafts a visit reminder email for each client in Gmail. Drafts are staged unsent and a Slack alert notifies your team so a human can review and approve before any message reaches a client.
- Every client gets a heads-up before the crew arrives, reducing no-access visits
- Reminder drafts are staged and reviewed before sending, keeping your brand voice consistent
- Missing contact details are flagged early so nothing falls through the cracks
Built for landscaping companies · lawn-care services · grounds maintenance crews · outdoor service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getjobber.comin a real browser with your saved login - no setup, no API keys. -
1
Jobber - pull tomorrow's scheduled jobs
getjobber.com
WebRun opens Jobber to pull tomorrow's scheduled jobs. - Open Jobber and navigate to the Jobs calendar for tomorrow's date
- Collect each job's client name, address, scheduled time window, and assigned crew
- Skip any jobs already marked as reminded or cancelled
Done when Every active job scheduled for tomorrow is listed with client and time details.
-
2
Gmail - draft visit reminders for each client
gmail.com
WebRun opens Gmail to draft visit reminders for each client. - Draft a short, on-brand reminder email for each client naming the service, the crew arrival window, and any access notes
- Save each draft in Gmail - do not send
- Flag drafts that have missing client email addresses for manual follow-up
Done when One Gmail draft exists for every client with a job tomorrow, all unsent and ready for review.
-
3
Slack - notify team that drafts are ready
slack.com
WebRun opens Slack to notify team that drafts are ready. - Post a summary to the ops channel listing how many reminder drafts are waiting
- Include a direct link to Gmail drafts so the reviewer can approve and send quickly
Done when Team is notified in Slack that reminder drafts are staged and awaiting approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminders automatically?
No. WebRun drafts every reminder and stages it in Gmail for your review. Nothing is sent until a human approves each message, so you stay in control of all client communication.
What if a client has no email address in Jobber?
Clients missing an email address are flagged in the Slack summary so your team can add the contact detail or send an alternative way - no reminder is silently dropped.
Can I customize the reminder wording?
Yes. Give WebRun a tone guide or a sample message and it will match your brand voice on every draft, including your crew arrival window format and any standard access instructions.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.