Automated MilkNotes Superbill Generation
Every evening, WebRun opens MilkNotes, finds today's completed and signed consults, generates each superbill pre-populated with the correct ICD-10 and CPT codes and your practice details, saves a copy to a Google Drive folder, and drafts a Gmail email to the family, leaving each message unsent for your review before any superbill goes out.
How do I automatically generate lactation superbills after visits?
WebRun turns finished consults into ready superbills. Each evening it finds today's signed visits in MilkNotes, generates each superbill with the correct ICD-10 and CPT codes, files a copy to Google Drive, and drafts a reimbursement email in Gmail, leaving every message unsent so no superbill reaches a family until you approve it.
- Families get a coded superbill drafted the same evening as their visit
- Every superbill is filed to Drive for a complete billing record
- No superbill leaves your practice until you approve the draft
Built for IBCLCs · lactation consultants · self-pay lactation practices · practice billers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.milknotes.comin a real browser with your saved login - no setup, no API keys. -
1
MilkNotes - generate the superbill per consult
milknotes.com
WebRun opens MilkNotes to generate the superbill per consult. - Open MilkNotes and find today's consults that are charted and signed
- Confirm the diagnosis and procedure codes on each chart, and generate the superbill pre-populated with the ICD-10 and CPT codes and your practice details
- Skip any visit still in draft or missing a required code, and note it for follow-up
Done when A complete superbill is generated in MilkNotes for every finished consult.
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2
Google Drive - file a copy for your records
drive.google.com
WebRun opens Google Drive to file a copy for your records. - Open your practice superbills folder in Google Drive
- Save each generated superbill with a clear file name of date and client initials
- Keep the folder restricted to your practice so the record stays private
Done when A copy of each superbill is filed in the Google Drive folder.
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3
Gmail - draft the reimbursement email
gmail.com
WebRun opens Gmail to draft the reimbursement email. - Draft a short, friendly email to each family with the superbill attached and a note on how to submit it to their insurer
- Address the parent by first name and keep any clinical wording to what the superbill already shows
- Save each email as a draft in Gmail and leave it unsent for you to review and send
Done when A reimbursement email with the superbill attached waits in Gmail as an unsent draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email superbills to families without me?
No. Every reimbursement email is saved as an unsent Gmail draft with the superbill attached, waiting for your review. No superbill or protected health information leaves your practice until you approve and send it.
How does it get the ICD-10 and CPT codes right?
It reads the codes already charted on each signed MilkNotes visit and uses MilkNotes to generate the superbill from them. If a required code is missing, it skips that visit and flags it rather than guessing.
What about visits that are not finished yet?
It only acts on consults that are charted and signed. Any visit still in draft or missing a code is left untouched and noted, so incomplete records are never billed.
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Put this on autopilot.
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