Automated Intermodal Freight Invoice Chasing
Every Monday, WebRun checks QuickBooks for intermodal freight invoices that are past due, cross-references the shipment details in Rail Command, drafts a polite payment reminder for each overdue customer, and leaves the drafts in Gmail for your review before sending.
How do I automatically chase overdue intermodal freight invoices?
WebRun checks QuickBooks every Monday for overdue intermodal freight invoices, cross-references each shipment in Rail Command to confirm delivery, then drafts a polite payment reminder in Gmail for your review. No reminders go to customers without your approval, so collections stay professional and controlled.
- Every overdue invoice is chased weekly without manual effort
- Reminders reference real delivery data so customers cannot dispute them
- No email goes out without your approval, keeping collections professional
Built for intermodal freight billing teams · logistics finance managers · freight brokers · rail shipper AR departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.qbo.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue freight invoices
- Open QuickBooks and filter invoices to Overdue status
- Capture the customer name, invoice number, amount, and days overdue for each
- Skip any invoice already reminded in the last 7 days
Done when Every overdue freight invoice is listed with its customer, amount, and aging.
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2
RSI Logistics Rail Command - pull shipment details for each overdue bill
rsilogistics.com
WebRun opens RSI Logistics Rail Command to pull shipment details for each overdue bill. - Look up the matching shipment in Rail Command using the invoice reference
- Capture the load number, origin, destination, and delivery date for context
- Confirm the shipment was delivered so the reminder is justified
Done when Each overdue invoice is matched to its delivered shipment record in Rail Command.
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3
Gmail - draft payment reminder to each customer
gmail.com
WebRun opens Gmail to draft payment reminder to each customer. - Draft a polite, professional payment reminder to each overdue customer
- Reference the invoice number, shipment details, and amount in the email body
- Leave every draft unsent in Drafts for your review. Do not send automatically
Done when A review-ready reminder draft exists in Gmail for every overdue invoice.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to customers automatically?
No. Every payment reminder is saved as a Gmail draft for your review. Nothing is sent to a customer without your approval.
How does it handle customers with multiple overdue invoices?
It drafts a separate reminder for each overdue invoice, so your customer receives one email per outstanding bill. You can choose to consolidate them during your review before sending.
What if the shipment has not yet been delivered?
WebRun cross-checks Rail Command before drafting any reminder. If the shipment is not yet marked delivered, that invoice is skipped so you never chase a customer prematurely.
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