Automated Intermodal Accessorial Charge Audit
Every morning, WebRun opens Rail Command, reviews new freight bills for accessorial charges such as fuel surcharges, liftgate fees, and redelivery charges, compares them against contracted rates, flags any discrepancy in a Google Sheets dispute log, and posts a summary to Slack for your finance team.
How do I automatically audit accessorial charges on intermodal freight bills?
WebRun reviews every new intermodal freight bill in Rail Command each morning, compares accessorial charges against your contracted rates, and flags any overcharge or missing reason code in a Google Sheets dispute register. A Slack summary gives your finance team a daily view of total variance without logging into the TMS.
- Every overcharge is caught the day the bill arrives, not weeks later
- The dispute register gives finance a clear record of variance amounts and carriers
- A Slack daily summary keeps management informed without manual reporting
Built for intermodal finance teams · freight billing auditors · logistics controllers · shipper accounts payable departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
railinfo.rsilogistics.comin a real browser with your saved login - no setup, no API keys. -
1
RSI Logistics Rail Command - review new freight bills for accessorial charges
rsilogistics.com
WebRun opens RSI Logistics Rail Command to review new freight bills for accessorial charges. - Open Rail Command and navigate to freight bill or invoice management
- Filter to bills received in the last 24 hours
- For each bill, read the line-item accessorial charges: fuel surcharge, liftgate, detention, redelivery, and others
- Compare each charge against the contracted rate or tariff on file in Rail Command
- Flag any charge that exceeds the contracted amount or lacks a valid reason code
Done when Every new freight bill has been reviewed and discrepancies are captured with the bill number, carrier, charge type, billed amount, and contracted amount.
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2
Google Sheets - log flagged discrepancies in the dispute register
google.com
WebRun opens Google Sheets to log flagged discrepancies in the dispute register. - Open the accessorial dispute register in Google Sheets
- Append a row for each flagged discrepancy with bill number, carrier, charge type, billed vs. contracted amount, and variance
- Mark bills with no discrepancies as audited and clear
Done when The dispute register reflects all flagged accessorial charges from today's bills.
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3
Slack - post audit summary to the finance channel
slack.com
WebRun opens Slack to post audit summary to the finance channel. - Post a daily audit summary to the finance Slack channel
- Include total bills reviewed, number of discrepancies found, and total variance amount
- Link to the Google Sheets dispute register for full detail
Done when Today's accessorial audit summary is posted to the Slack finance channel.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it dispute charges with the carrier automatically?
No. WebRun flags the discrepancy and logs it in the dispute register for your finance team to review. Any dispute filed with a carrier must be initiated by your team.
How does it know what the contracted rate should be?
It reads the rate contracts and tariffs stored in Rail Command, which tracks your agreed rates by carrier and charge type. If a contracted rate is not on file, the charge is flagged for manual review.
What accessorial charge types does it audit?
It checks fuel surcharges, liftgate fees, detention, redelivery, stop-off charges, and any other line-item accessorial that appears on the bill. You can configure the list to match the charge types your carriers bill.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.