Stay ahead of carrier insurance certificate expirations
Every Monday, WebRun checks your carrier insurance records in Rail Command and Google Sheets, identifies certificates expiring within 30 days, drafts a renewal request email to each carrier for your review, and updates the compliance tracker with the latest status.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and chase carrier insurance certificate expirations?
WebRun checks your carrier insurance records in Rail Command and Google Sheets every Monday, identifies certificates expiring within 30 days, and drafts a renewal request email for each carrier. Your compliance tracker is updated automatically, so no lane goes uninsured due to a missed certificate renewal.
- No lane goes uninsured due to a missed renewal
- Renewal requests are pre-drafted weekly so follow-up takes seconds
- A live compliance log gives full visibility across all active carriers
Built for intermodal compliance managers · freight operations teams · logistics risk managers · carrier relations coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
railinfo.rsilogistics.comin a real browser with your saved login - no setup, no API keys. -
1
RSI Logistics Rail Command - pull active carrier list
rsilogistics.com How to Automate RSI Logistics Rail Command
WebRun opens RSI Logistics Rail Command to pull active carrier list. - Open Rail Command and pull the list of active intermodal carriers
- Capture carrier name, contact email, and any certificate expiry dates on file
Done when Active carrier list with contact details is ready for compliance cross-check.
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2
Google Sheets - check insurance certificate expiry dates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check insurance certificate expiry dates. - Open the carrier insurance compliance tracker sheet
- Identify carriers whose certificate expiry date falls within the next 30 days
- Flag any carrier with no certificate on record as immediately requiring action
- Update the status column for each carrier reviewed today
Done when Every carrier with an expiring or missing certificate is flagged in the tracker.
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3
Gmail - draft renewal request to each expiring carrier
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal request to each expiring carrier. - Draft a professional renewal request email to each flagged carrier
- Include the certificate type, current expiry date, and the renewal deadline in the email
- Save every draft to your Drafts folder. Do not send without your review
Done when A review-ready draft renewal request exists in Gmail for every expiring carrier.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal requests to carriers without my approval?
No. Every renewal request is saved as a Gmail draft for you to review and send. Nothing goes to a carrier until you approve it.
What if a carrier has multiple certificates with different expiry dates?
Each certificate type is tracked as a separate row in the Google Sheets compliance log, so cargo liability, auto liability, and umbrella policies are each flagged independently when they approach their 30-day window.
How far in advance should I set the renewal window?
The default is 30 days, which gives most carriers enough lead time to process renewals. You can adjust the window to 60 or 90 days for carriers who require longer processing times.
Related templates
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