Keep supplier bills from stalling in approval
Every morning, WebRun signs in to Sage Intacct, opens accounts payable, and finds bills that have waited more than three days for approval along with any bill due inside the next five days. It creates one Trello card per approver listing their bills with amounts and due dates, and texts the controller through Twilio when an unapproved bill is due before the next payment run.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase supplier bills stuck in approval in Sage Intacct?
WebRun opens Sage Intacct every morning and finds bills waiting more than three days for approval plus any bill due within five days. It creates one Trello card per approver with vendor, amount, and due date, and texts your controller through Twilio when an unapproved bill is due before the next payment run.
- Approvers get one card a day instead of a chased email thread
- Bills due before the payment run are named while there is still time
- Late payment fees stop arriving as a surprise at month end
Built for controllers · AP clerks · finance managers · multi-entity finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.intacct.com/ia/acct/login.phtmlin a real browser with your saved login - no setup, no API keys. -
1
Sage Intacct - find bills stuck in approval
- Sign in to Sage Intacct and open accounts payable
- List bills awaiting approval and note who each is waiting on and for how long
- Add any bill with a due date inside the next five days, approved or not
- Record the vendor, amount, entity, due date, and current approval state. Never approve, post, or pay a bill
Done when Every stuck or soon-due bill is listed with its approver and due date.
-
2
Trello - open a chase card per approver
trello.com How to Automate Trello
WebRun opens Trello to open a chase card per approver. - Open the finance board in Trello
- Create one card per approver listing the bills waiting on them, with vendor, amount, and due date
- Set the card due date to the earliest bill due date on that card
- Move cards to Done when the next run shows the bills approved
Done when Every approver with waiting bills has one current card.
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3
Twilio - text the controller about at-risk payments
twilio.com How to Automate Twilio
WebRun opens Twilio to text the controller about at-risk payments. - Text the controller's own number when an unapproved bill is due before the next payment run
- Name the vendor, the amount, the due date, and who it is waiting on
- Send nothing on days when no bill is at risk
- Text only your own finance team. WebRun never contacts a vendor
Done when The controller is texted only when a payment deadline is genuinely at risk.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Can it approve or pay a bill?
No. WebRun reads accounts payable and reports on it. It never approves a bill, posts a transaction, schedules a payment, or releases a payment run. Every approval stays with the named approver.
Does it contact suppliers?
No. The chase happens internally: a Trello card for the approver and a text to your own controller. WebRun never emails or texts a vendor about an unpaid bill.
How does it handle multiple entities?
Each bill is recorded with its entity, and the Trello cards keep entities separate, so an approver working across several entities sees which company each bill belongs to.
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