Automated RamSoft Prior Authorization Tracking
Every morning, WebRun opens RamSoft, finds studies with pending or expiring prior authorizations, logs the status of each to a Google Sheet tracker, and posts a prioritized list to Slack so your authorization team can chase payers and keep exams on schedule.
How do I track and manage prior authorizations for imaging studies automatically?
WebRun opens RamSoft every morning, finds every study with a pending or expiring prior authorization, and updates a Google Sheet tracker before posting a ranked worklist to Slack. Your auth team arrives with a sorted action list, from most urgent to least, so no approved slot is lost to a lapsed auth.
- Auth team starts each day with a ranked, ready-to-action worklist
- Expired or lapsing authorizations flagged before the exam date
- Approved auths automatically closed out of the tracker each morning
Built for imaging center billing teams · prior authorization coordinators · radiology practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - find pending and expiring prior authorizations
ramsoft.com
WebRun opens RamSoft to find pending and expiring prior authorizations. - Open RamSoft and navigate to the scheduling or authorization queue
- Filter for studies with auth status of pending, not-started, or expiring within 5 days
- Capture payer, modality, scheduled date, and days until expiry or exam for each
Done when All studies with outstanding prior authorization needs are captured with their details.
-
2
Google Sheets - update the authorization status tracker
google.com
WebRun opens Google Sheets to update the authorization status tracker. - Update each row in the Authorization Tracker sheet with today's status
- Mark newly approved auths as closed and highlight newly flagged ones
Done when The Google Sheet tracker is current as of this morning's RamSoft data.
-
3
Slack - post prioritized auth worklist
slack.com
WebRun opens Slack to post prioritized auth worklist. - Post a ranked prior-auth worklist to the billing or auth Slack channel
- Sort by days until scheduled exam, most urgent first
- Include a link to the Google Sheet for full details
Done when The auth team has today's prioritized worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the payer or patient about the authorization?
No. WebRun builds an internal worklist for your auth team only. Any calls or submissions to payers or patients must be made by a staff member who reviews the list first.
How does it prioritize the worklist?
It sorts by the number of days until the scheduled exam, so the most time-sensitive authorizations always appear at the top for your team to act on first.
What if an authorization is approved overnight?
Each morning run reads the live authorization status from RamSoft, so any approvals that came in overnight are marked closed and excluded from the day's worklist automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.