Automated RamSoft Denied Claim Worklist
Every morning, WebRun opens RamSoft, finds all claims with a denied or rejected status, logs each with the denial code, payer, dollar amount, and appeal deadline to a Google Sheet, and posts a prioritized worklist to Slack so your billing team hits every appeal window.
How do I track denied imaging claims and prioritize appeals before the deadline?
WebRun opens RamSoft every morning, collects all denied and rejected imaging claims, and logs each with its denial code, payer, and appeal deadline in a Google Sheet before posting a deadline-sorted worklist to Slack. Your billing team sees exactly which appeals to file first, so no claim is lost to a missed window.
- Billing team hits every appeal window with a deadline-sorted daily worklist
- Denied dollar amount visible each morning so leadership can track write-off risk
- Overturned claims removed from the active list overnight with no manual cleanup
Built for imaging center billing teams · radiology revenue cycle managers · outpatient imaging billers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - find denied and rejected claims
ramsoft.com
WebRun opens RamSoft to find denied and rejected claims. - Open RamSoft and navigate to the billing or claims management module
- Filter for claims with a denied or rejected status
- Capture payer, denial code, billed amount, date of service, and estimated appeal deadline for each claim
Done when All denied and rejected claims are captured with their denial details and deadlines.
-
2
Google Sheets - log denial details with appeal deadlines
google.com
WebRun opens Google Sheets to log denial details with appeal deadlines. - Append each newly denied claim to the Denied Claims Tracker sheet
- Mark already-appealed or resolved claims as closed so only active denials remain on the worklist
- Sort the sheet by appeal deadline, soonest first
Done when The Google Sheet tracker is current with active denials sorted by appeal urgency.
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3
Slack - post prioritized denied-claim worklist
slack.com
WebRun opens Slack to post prioritized denied-claim worklist. - Post a daily denied-claim summary to the billing Slack channel
- Lead with claims whose appeal deadlines fall within the next 7 days
- Include total count and total denied dollar amount for the week
Done when The billing team has a deadline-sorted denied-claim worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit the appeal to the payer automatically?
No. WebRun builds the worklist and surfaces the deadline-sorted queue. All appeal submissions to payers must be reviewed and filed by a billing team member to ensure accuracy and compliance.
How does it calculate the appeal deadline?
It uses the date of denial from RamSoft combined with standard payer appeal windows that you configure during setup. If your payer contracts specify different windows, you can update those parameters.
What happens when a denial is overturned?
The billing team marks the claim as resolved in the Google Sheet. The next morning's run reads the current RamSoft status, so any claim paid or reversed overnight is automatically excluded from the active worklist.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.