Keep iron infusion courses on schedule
Every Monday, WebRun opens Cellma, finds patients due for their next dose in an iron infusion course, checks open infusion chair slots in Google Calendar, and drafts a scheduling email in Gmail for each patient, ready for your infusion suite staff to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically schedule iron infusion patients for their next dose?
WebRun checks Cellma every Monday for patients due for their next iron infusion dose, holds a matching chair slot on the Google Calendar based on their monitoring needs, and drafts a scheduling email in Gmail for each one. Staff review and send every draft, so no patient is booked or contacted without a human check.
- Patients due for their next iron dose get a chair held before their course lapses
- Staff review a ready-to-send scheduling email instead of drafting one from scratch
- Patients needing longer monitoring are matched to a slot long enough for safe observation
Built for haematology infusion suites · anaemia clinics · infusion nurses · outpatient haematology scheduling teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.riomed.com/haematologyin a real browser with your saved login - no setup, no API keys. -
1
Cellma (RioMed) - find patients due for iron infusion
riomed.com How to Automate Cellma (RioMed)
WebRun opens Cellma (RioMed) to find patients due for iron infusion. - Open Cellma and review active iron infusion courses
- Find every patient due for their next dose within the coming two weeks
- Note the product, dose, and any pre-infusion bloods or observations required
- Flag any patient with a prior infusion reaction for a longer monitored slot
Done when Every patient due for an iron infusion in the next two weeks is listed with their dose and monitoring needs.
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2
Google Calendar - check open infusion chair slots
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to check open infusion chair slots. - Open the infusion suite calendar and find open chair slots that match each patient's required monitoring time
- Hold a tentative slot for each due patient
- Avoid double-booking any chair already held for another patient
Done when A tentative infusion chair slot is held for every due patient.
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3
Gmail - draft scheduling emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft scheduling emails for review. - Draft a scheduling email to each patient with the proposed date, time, and simple prep instructions
- Save every email as an unsent draft in Gmail for staff to review
- Do not send any scheduling email to a patient automatically
Done when A scheduling email draft exists for every due patient, waiting for staff to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be booked in and emailed without staff review?
No. WebRun only holds a tentative chair slot and drafts the scheduling email. A staff member reviews and sends each email, and confirms the booking, before anything reaches the patient.
How does it choose which chair slot to hold?
It matches each patient's required monitoring time, based on their product and infusion history, against open slots on the infusion suite calendar, so patients needing longer observation are not squeezed into a short slot.
What if a patient already rescheduled or completed their course?
It reads the live course status in Cellma each run, so anyone who already completed their infusions or rebooked elsewhere is left off the following week's list.
Related templates
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