Automatic Annual Hematology Checkup Reminders
On the first of every month, WebRun opens Cellma, finds patients due for their annual comprehensive review within the next 6 weeks, drafts a reminder text in Twilio and a reminder email in Gmail for each one, and leaves both drafts for staff to review before anything reaches the patient.
How do I automatically remind patients about their annual haematology checkup?
WebRun checks Cellma on the first of every month for patients due for their annual comprehensive haematology review within 6 weeks, then drafts a reminder in Twilio or Gmail matched to each patient's preferred contact method. Staff review and send every draft, so annual reviews stay on schedule without an unreviewed message reaching a patient.
- Patients due for their annual review get a drafted reminder weeks ahead, not a missed recall date
- Staff review one ready reminder per patient instead of writing each from scratch
- Patients who already booked their review are left off the list automatically
Built for haematology clinics · chronic anaemia programmes · bleeding disorder comprehensive care clinics · patient recall coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.riomed.com/haematologyin a real browser with your saved login - no setup, no API keys. -
1
Cellma (RioMed) - find patients due for annual review
riomed.com
WebRun opens Cellma (RioMed) to find patients due for annual review. - Open Cellma and review the annual comprehensive review schedule for chronic haematology patients
- Find every patient due for their review within the next 6 weeks
- Note their preferred contact method and whether any overdue bloods or imaging need booking alongside the visit
Done when Every patient due for an annual review within 6 weeks is listed with their preferred contact method.
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2
Twilio - draft a reminder text for review
twilio.com
WebRun opens Twilio to draft a reminder text for review. - Draft a short reminder text for each patient who prefers text contact, naming the review window and any bloods needed beforehand
- Save every message as a queued draft in Twilio. Do not send any text to a patient automatically
Done when A reminder text draft is queued in Twilio for every patient who prefers text.
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3
Gmail - draft a reminder email for review
gmail.com
WebRun opens Gmail to draft a reminder email for review. - Draft a reminder email for each patient who prefers email contact, with the same review window and pre-visit bloods detail
- Save every email as an unsent draft in Gmail. Do not send any email to a patient automatically
Done when A reminder email draft exists in Gmail for every patient who prefers email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be reminded automatically without anyone checking the message?
No. Every reminder is saved as a draft, a text in Twilio or an email in Gmail depending on the patient's preference, and waits for staff to review and send.
How far ahead does it remind patients?
It flags patients due for their annual comprehensive review within the next 6 weeks, giving staff time to review the draft and coordinate any pre-visit bloods or imaging.
What if a patient already booked their annual review?
It reads the live appointment status in Cellma each month, so a patient who already has their review booked is left off that month's reminder run.
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